{"id":10759,"date":"2016-12-13T07:00:55","date_gmt":"2016-12-13T12:00:55","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=10759"},"modified":"2016-12-13T07:00:55","modified_gmt":"2016-12-13T12:00:55","slug":"8-event-planning-mistakes-ditching","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching","title":{"rendered":"8 Event Planning Mistakes To Ditch Once and For All!"},"content":{"rendered":"<\/p>\n<p>Losing your cool can happen anywhere, and when you keep making the same event planning mistakes it seems to happen <i>all the time<\/i>. Running damage control can get exhausting!<\/p>\n<p>Just by the nature of event planning, there are a lot of things that can go wrong leading up to the event and on the big day. But don\u2019t stress just yet\u2014let\u2019s shed some light on the major mistakes you need to stop making.<\/p>\n<p>You may think your business is safe, but these blunders can sneak up on you if you\u2019re not prepared to handle them. Combat these irritating mistakes by following our simple tips on how to beat any event planning blues!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2016\/12\/shutterstock_329231378-1-edit.jpg\" alt=\"Event planner learning how to throw a successful event for a client\" class=\"alignnone size-full wp-image-10764\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/12\/shutterstock_329231378-1-edit.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/12\/shutterstock_329231378-1-edit-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching\/#1Lack_of_Communication\" >1.\tLack of Communication<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching\/#2Being_Too_Independent\" >2.\tBeing Too Independent<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching\/#3Losing_Contacts\" >3.\tLosing Contacts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching\/#4Spreading_Yourself_Too_Thin\" >4.\tSpreading Yourself Too Thin<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching\/#5No_Plan_B\" >5.\tNo Plan B<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching\/#6Forgetting_Guest_Management\" >6.\tForgetting Guest Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching\/#7Diving_into_the_Deep-end\" >7.\tDiving into the Deep-end<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/12\/8-event-planning-mistakes-ditching\/#8Ditching_the_Budget\" >8.\tDitching the Budget<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1Lack_of_Communication\"><\/span>1.\tLack of Communication<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/p>\n<p>Not having an open and honest conversation with your client can lead you down a dire path on the big event day\u2026<\/p>\n<p>We\u2019ve mentioned this before, and it\u2019s still one of the <a href=\"https:\/\/blog.qceventplanning.com\/2015\/04\/avoid-these-top-mistakes-when-becoming-an-event-planner\/\" target=\"_blank\" rel=\"noopener\">most important tips<\/a> an event planner <b>needs<\/b> to know! By not clarifying even the smallest details, your interpretation can spell disaster for your clients\u2019 vision.<\/p>\n<p>Avoid guessing games and ask your client direct questions. If there are difficult conversations that need to be had, about expenses or the reality of their event vision, then just tell them! It\u2019s always better to be honest about the situation than to have your reputation tarnished by a disappointed client! You know you\u2019ll do your best, so establish this trust by telling your client what they need to expect.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2Being_Too_Independent\"><\/span>2.\tBeing <i>Too<\/i> Independent<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/p>\n<p>We know it\u2019s your business, and that means you get to do things your way. However, you shouldn\u2019t deny assistance or advice when it might come in handy. It could save you time and money in the long run!<\/p>\n<p>If you work alone, don\u2019t get frazzled when a friend says, \u201cYou look like you need a hand\u201d\u2014they\u2019re just trying to be helpful! You know you\u2019re doing things right, but time restraints are a real pain. Especially when you\u2019re just starting out. If you get a good piece of advice from a client or a vendor, be sure to write it down! Being independent is a good quality in a business owner, but you don\u2019t want it hindering your business growth. Learn exactly <a href=\"https:\/\/blog.qceventplanning.com\/2014\/08\/six-common-event-planning-mistakes\/\" target=\"_blank\" rel=\"noopener\">what to avoid<\/a> in order to succeed as an event planner!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"465\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2016\/12\/shutterstock_449062885-1-edit.jpg\" alt=\"Business meeting to plan a successful event\" class=\"alignnone size-full wp-image-10766\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/12\/shutterstock_449062885-1-edit.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/12\/shutterstock_449062885-1-edit-300x208.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3Losing_Contacts\"><\/span>3.\tLosing Contacts<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/p>\n<p>A sage piece of advice for all events planners: <i>stay in touch with your industry contacts!<\/i><\/p>\n<p>Whether it\u2019s vendors, clients, or other event planners, you may find yourself needing a favor or some expert advice in a new area. The best thing you can do for your business is keep your contacts\u2019 information safe and accessible! We\u2019re not expecting you to call every week just to say hello or to send out a hoard of holiday cards, but reach out to collaborate on events. Not only will this relieve some stress of planning, the success will come full-circle. Your contacts will want to return the favor\u2014so you\u2019re basically giving yourself more business in the future!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4Spreading_Yourself_Too_Thin\"><\/span>4.\tSpreading Yourself Too Thin<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/p>\n<p>Being in demand is a great feeling\u2014it shows that people trust your business and you\u2019ve achieved success! But there is one major hazard of rising to the top: taking on too many events.<\/p>\n<p>Turning down contracts for interesting events can be hard, for both you and your clients. You need to choose events wisely and commit to them. Putting less effort into more events sacrifices the quality of your event plans. And what will people think when you have to bail on an event because your plate is too full?<\/p>\n<p>Stay organized and know how much time it takes for you to plan a full event. Scheduling is your best friend when it comes to meetings deadlines. Get yourself a fancy journal and calendar\u2014it will make organizing a breeze!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5No_Plan_B\"><\/span>5.\tNo Plan B<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/p>\n<p>Everything in life needs a Plan B\u2014whether it\u2019s education, a career, moving house, or even when your favorite restaurant is full! Having a second option relieves stress and makes coordinating the day of an event easier when things go awry. Yes, it can add a bit of time to your scheduling to create a fallback plan. But trust us: you don\u2019t want to get caught in the rain with nowhere to go. And we mean that both literally and metaphorically\u2026<\/p>\n<p>Tell your clients the possible issues you foresee and how you\u2019ll work to overcome them. Have this conversation when you <a href=\"https:\/\/blog.qceventplanning.com\/2015\/11\/the-importance-of-your-first-client-conversation\/\" target=\"_blank\" rel=\"noopener\">start planning the event<\/a>. This will stop any tensions from rising if plans need to change closer to the date!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2016\/12\/shutterstock_287965973-1-edit.jpg\" alt=\"Event planning communicating with client to learn what to do for an event\" class=\"alignnone size-full wp-image-10765\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/12\/shutterstock_287965973-1-edit.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/12\/shutterstock_287965973-1-edit-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"6Forgetting_Guest_Management\"><\/span>6.\tForgetting Guest Management<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/p>\n<p>Events are for clients and guests. Well, mainly for guests. Every event needs to provide an enjoyable guest experience\u2014so make sure your events do too! Think about what guests will want and need before, during, and after the event. An invitation in advance with the correct event schedule, what type of event it is, if there is catering, places to stay, etc. Guests need to know these details to come prepared.<\/p>\n<p>Further, having a few volunteers or greeters at your event gives guests a place to find information. This will go above and beyond what guests are expecting, so add these extra comforts to make your event accessible!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"7Diving_into_the_Deep-end\"><\/span>7.\tDiving into the Deep-end<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/p>\n<p>Signing your first few event planning contracts is super exciting! Your business is taking off and you are living your dream. Yet, you need to understand that experience plays a vital role in event planning!<\/p>\n<p>Build your success by starting small. If you take on an event that is bigger and bolder than what you\u2019re used to, you\u2019ll end up overwhelmed and ultimately plan a poor event. Gradually work your way up to larger events, and assist a fellow planner on hosting big events to get the experience you need. There\u2019s no shame in turning down a contract you think is too much. You want to be known for the quality of your events, no matter their size!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2016\/12\/shutterstock_211427839-1-edit.jpg\" alt=\"Organizing your event planning business to become successful\" class=\"alignnone size-full wp-image-10767\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/12\/shutterstock_211427839-1-edit.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/12\/shutterstock_211427839-1-edit-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"8Ditching_the_Budget\"><\/span>8.\tDitching the Budget<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/p>\n<p>There are times in life when upping the budget seems a lot easier than cutting down plans. Just remember, it\u2019s not <i>your<\/i> budget that you\u2019re messing around with\u2026<\/p>\n<p>Event planners set budgets with clients for a reason. Stick to them! If there are issues, discuss the budget with your client in an open way. For instance, if the meal they want catered is too expensive then offer them an alternative. <b>Don\u2019t just assume they\u2019ll spend more!<\/b> If they really want that meal, they\u2019ll be the ones to suggest increasing the budget. Look over the event plans first and get a few quotes to see if the budget is reasonable. Having information prior to signing the contract shows clients a realistic event budget and leaves you with satisfied customers!<br \/>\n&nbsp;<\/p>\n<p>We\u2019ll conclude with those famous <a href=\"https:\/\/www.youtube.com\/watch?v=GFW-WfuX2Dk\" target=\"_blank\" rel=\"noopener\">Alanis Morissette<\/a> lyrics, \u201cYou live, you learn\u201d because when it comes to event planning, making mistakes is how you better your business. You learn what works for you and the type of events you excel at planning. Be honest about your abilities and you\u2019ll find success along the way!<\/p>\n<h3 align=\"center\"><i>Having trouble balancing your event planning schedule? Learn <a href=\"https:\/\/blog.qceventplanning.com\/2016\/05\/art-saying-no\/\" target=\"_blank\" rel=\"noopener\">the art of saying no<\/a> when it comes to your event planning business!<\/h3>\n<p><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Don&#8217;t make these 8 event planning mistakes! Get advice on what to avoid to keep your event business successful!<\/p>\n","protected":false},"author":12,"featured_media":10763,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[3,11],"tags":[],"ppma_author":[354],"class_list":["post-10759","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-planning-tips","category-career"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>8 Event Planning Mistakes To Ditch Once and For All! - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Don&#039;t get caught up in these dire event planning mistakes we&#039;re all too familiar with! 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