{"id":11247,"date":"2017-03-02T07:00:42","date_gmt":"2017-03-02T12:00:42","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=11247"},"modified":"2017-03-02T07:00:42","modified_gmt":"2017-03-02T12:00:42","slug":"heathers-guide-coordinating-wedding-party-part-two","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2017\/03\/heathers-guide-coordinating-wedding-party-part-two","title":{"rendered":"Heather\u2019s Guide to Coordinating the Wedding Party: Part Two"},"content":{"rendered":"<p><i>This week, our QC Event School tutor, <a href=\"https:\/\/www.qceventplanning.com\/heather-vickery\/\" target=\"_blank\" rel=\"noopener\">Heather Vickery<\/a>, tells us how to successfully coordinate the wedding party. Heather is the Owner and Event Director of <a href=\"http:\/\/www.greatestexpectations.com\/\" target=\"_blank\" rel=\"noopener\">Greatest Expectations Special Events and Weddings<\/a>, one of Chicago\u2019s most celebrated event planning and design firms.<\/i><\/p>\n<p><i>Don&#8217;t miss <a href=\"https:\/\/blog.qceventplanning.com\/2017\/02\/heathers-guide-coordinating-wedding-party-part-one\/\" target=\"_blank\" rel=\"noopener\">Part One of Heather&#8217;s Guide<\/a>!<\/i><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/03\/heathers-guide-coordinating-wedding-party-part-two\/#Party_Responsibilities\" >Party Responsibilities<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/03\/heathers-guide-coordinating-wedding-party-part-two\/#At_the_Rehearsal\" >At the Rehearsal<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Party_Responsibilities\"><\/span>Party Responsibilities<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Over the years, I have had more and more clients want a very small wedding party or none at all. There are many reasons for this trend. Often is it because people are looking for less pomp and circumstance, want an intimate affair or they have too many people to decide between. In my experience, this does not mean brides and grooms don\u2019t have a support system. They still have people step up to throw a wedding shower or get ready with them on the big day\u2014but there is less red tape to worry about. There are a lot of other ways loved ones can be part of the wedding, without serving as an attendant. Some examples include: being a greeter, doing a reading and serving as guest book attendant.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/03\/shutterstock_263014313-ed.jpg\" alt=\"Learn how to plan wedding with QC&#039;s online wedding planning classes\" class=\"alignnone size-full wp-image-11252\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/03\/shutterstock_263014313-ed.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/03\/shutterstock_263014313-ed-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>There are also a lot of creative ways to design a wedding party! It is 2017\u2014there are no rules! I see this most often with same-sex couples. They often have men and women standing up on both sides. Old school gender rules no longer apply (thank goodness). Many years ago, I had a very good friend ask me to stand up at his wedding\u2014to be his \u201cBest Woman.\u201d Be creative here\u2014empower your clients to think out of the box and do what feels authentic to them. <\/p>\n<p>By setting boundaries and managing expectations, you can make everyone\u2019s lives easier. Basically, this is simply doing your job! Provide a detailed planning timeline that lets clients know what needs to happen during the planning process, by when, and who is responsible for the task. Also, the weekend-of timeline is so crucial; essentially nothing happens without it! Break everything down in great detail and be sure to share this with the wedding party. Let them know exactly where to be and when. Tell them what to expect when they get there\u2014what their responsibilities are and what is expected of them. <\/p>\n<h2><span class=\"ez-toc-section\" id=\"At_the_Rehearsal\"><\/span>At the Rehearsal<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Meeting everyone at the rehearsal is key. It is important that they know who you are and the best way to reach you and your onsite team members. Let them know you are there for anything and not to bother the clients\u2014always come to you first.<\/p>\n<p>I always let those giving a speech know I will come and get them when it is time to speak. They do not need to keep an eye on the time, they do not need to stress about anything because you are there to ensure everything gets done properly and on time!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/03\/shutterstock_144807298-ed.jpg\" alt=\"Wedding planner etiquette for the rehearsal dinner\" class=\"alignnone size-full wp-image-11258\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/03\/shutterstock_144807298-ed.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/03\/shutterstock_144807298-ed-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Your job is as much about managing the wedding party on the big day, as it is the clients and vendors. You are 100% responsible for ensuring everything happens as it should so that your clients get the day of their dreams.<\/p>\n<h3 align=\"center\"><i>Check out the <a href=\"https:\/\/blog.qceventplanning.com\/2017\/02\/top-5-apps-you-need-for-your-wedding-planning-career\/\" target=\"_blank\" rel=\"noopener\">apps you need in your wedding planning career<\/a> to keep the wedding party connected!<\/i><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Find out how you can work with your client&#8217;s wedding party to make the big day a success!<\/p>\n","protected":false},"author":12,"featured_media":11251,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[9,4],"tags":[],"ppma_author":[354],"class_list":["post-11247","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-from-the-experts","category-wedding-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Heather\u2019s Guide to Coordinating the Wedding Party: Part Two - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Professional wedding planners need to coordinate the wedding party perfectly to make the big day a success. 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