{"id":11561,"date":"2017-04-18T07:00:03","date_gmt":"2017-04-18T12:00:03","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=11561"},"modified":"2017-04-18T07:00:03","modified_gmt":"2017-04-18T12:00:03","slug":"6-budget-tips-online-event-planning-course","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2017\/04\/6-budget-tips-online-event-planning-course","title":{"rendered":"6 Budgeting Tips From An Online Event Planning Course"},"content":{"rendered":"<p>Starting an event planning business? Whether you\u2019re working solo or with a team of other event planners, be sure to know how to handle the budget conversation with your clients before diving into the planning process.<\/p>\n<p>Find out the top 6 tips you\u2019ll learn in QC\u2019s <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/event-and-wedding-planning\/\" target=\"_blank\" rel=\"noopener noreferrer\">online event planner courses <\/a>that will make your job as the planner <em>so <\/em>much easier!<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/04\/6-budget-tips-online-event-planning-course\/#Get_Real\" >Get Real<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/04\/6-budget-tips-online-event-planning-course\/#Know_Your_Contact\" >Know Your Contact<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/04\/6-budget-tips-online-event-planning-course\/#Be_Money-Minded\" >Be Money-Minded<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/04\/6-budget-tips-online-event-planning-course\/#Prioritize\" >Prioritize<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/04\/6-budget-tips-online-event-planning-course\/#Build_Your_Budget\" >Build Your Budget<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/04\/6-budget-tips-online-event-planning-course\/#What_Will_Break_the_Bank\" >What Will Break the Bank?<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Get_Real\"><\/span>Get Real<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The most important aspect of setting an event budget\u2014whether it be corporate or a wedding\u2014is setting the budget range. During your first consultation, you\u2019ll find out what your client wants, needs, and what their vision is for the event. This will give you a general idea of which vendors are best for your client based on their ideal spending limit.<\/p>\n<p>If you are <a href=\"https:\/\/blog.qceventplanning.com\/2017\/03\/5-unique-event-planning-jobs-wouldnt-expect\/\" target=\"_blank\" rel=\"noopener noreferrer\">working with a client<\/a> who has big dreams and a small budget, it\u2019s crucial that you address their expectations. Some clients may just need a reality check\u2014and others might have a full meltdown. Either way, your job is to give your client what they want <em><strong>depending on their budget<\/strong><\/em>. If you know right away that the budget is $5,000 short of their dream venue, it\u2019s important to speak up before they get carried away.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"445\" class=\"alignnone size-full wp-image-11565\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/04\/Event-Budgeting.jpg\" alt=\"Budgeting tips for event and wedding planners\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/04\/Event-Budgeting.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/04\/Event-Budgeting-300x199.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Know_Your_Contact\"><\/span>Know Your Contact<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Although you\u2019re planning the majority of the event details, you\u2019ll be in close contact with your client to discuss options and finalize decisions. When it comes to putting down the payment, you need to make sure that everyone is on board with the final choice. As any event planner knows, this can be extremely difficult if you need to please more than one person.<\/p>\n<p>An easy way to narrow down the list of contacts? Consider the two most important people you\u2019ll be in contact with\u2026<\/p>\n<h3>The Payer<\/h3>\n<p>Whoever is paying for the event will be your number one priority. This person is responsible for approving the final choices on vendors, food, drinks, d\u00e9cor, etc. Think of it this way: if the person paying doesn\u2019t like it, they won\u2019t be happy to pay for it.<\/p>\n<p>Although you might be working with another person to plan the full details, be sure to get approval from the spender before finalizing them.<\/p>\n<h3>The Planner<\/h3>\n<p>This is the second person you\u2019ll need to consider. Sometimes you\u2019ll luck out and the person planning is also the person paying! But realistically, larger events have more than one person working on the project. In this case, be sure to make the event manager your number one contact so details aren\u2019t lost through the grapevine.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-11567\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/04\/Event-Planning-Professional.jpg\" alt=\"Online event planning courses for a career as an event professional\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/04\/Event-Planning-Professional.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/04\/Event-Planning-Professional-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Be_Money-Minded\"><\/span>Be Money-Minded<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you meet with your client to discuss the event or wedding budget, be sure to have some rough numbers ready. Chances are, your client doesn\u2019t know what the average cost is for each service. They might have an idea of the total event cost, but you\u2019ll want to break down the services for them!<\/p>\n<p>Whether you create a quick spreadsheet for your local vendor prices or just jot them down on the spot, you\u2019ll want to be as close to the actual price as possible. However, it\u2019s super important to point out to your client that these are <strong>rough numbers<\/strong> and will most likely change as planning continues. This is why it will be important to contact the person footing the bill!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Prioritize\"><\/span>Prioritize<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Each client is going to have different expectations, so it\u2019s important to navigate their vision carefully. Depending on their budget, you may have to cut costs in certain places. To give them the most accurate design of their ideal event, decide with your client on which areas you <em>don\u2019t <\/em>want to cut costs. If food and drink is a priority for them and their guests, don\u2019t cut on catering! Or, if d\u00e9cor and music is high on the list then be sure you put more money into centerpieces and the band.<\/p>\n<p>Having this conversation at the beginning of the event planning process will help you choose the right vendors for your client. You can also <a href=\"https:\/\/blog.qceventplanning.com\/2014\/10\/event-planners-tight-budget-read\/\" target=\"_blank\" rel=\"noopener noreferrer\">recommend common cost-cutting ideas<\/a>, like a backyard venue or DIY d\u00e9cor!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-11566\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/04\/Event-Planning-Budget.jpg\" alt=\"How to make an event planning budget\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/04\/Event-Planning-Budget.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/04\/Event-Planning-Budget-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Build_Your_Budget\"><\/span>Build Your Budget<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Rather than cutting costs, you can pitch the idea of raising more money for the event. For weddings, the popular <a href=\"https:\/\/blog.qceventplanning.com\/2015\/11\/fun-stag-and-doe-games\/\" target=\"_blank\" rel=\"noopener noreferrer\">\u201cStag and Doe\u201d party<\/a> is great for raising money to pay for the wedding. Using fundraisers will get people involved and give them an incentive to donate. If they\u2019re going to attend the event, they\u2019ll want it to be exciting!<\/p>\n<p>Fundraising is the most common way to raise money for an event\u2014hosting a bake sale or garage sale is a great way for the community to come together and work towards a common goal. To take it a step further, you can reach out to businesses and public figures to ask for sponsorships. Sponsorships are mainly used to promote companies, but they\u2019re an easy way to add some extra padding to any event budget!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_Will_Break_the_Bank\"><\/span>What Will Break the Bank?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Before putting down large payments on any vendor or venue, be sure to let your clients know which services have higher costs. Consider open bars, plus ones, and special venue additions\u2014these can run up the bill <em>fast<\/em>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-11568\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/04\/Event-Planning-Courses.jpg\" alt=\"Setting a wedding and event budget\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/04\/Event-Planning-Courses.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/04\/Event-Planning-Courses-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>If your client is okay with additional costs, you still need to make them aware of just how much more it can be. No one wants any last-minute surprises with the event just around the corner! Talk about stress-city\u2026<\/p>\n<p>How do you start your budget planning? Let us know in the comments and give us your feedback for working with clients with tight event budgets!<\/p>\n<h3 align=\"center\"><i>Find out <a href=\"https:\/\/blog.qceventplanning.com\/2015\/09\/the-wedding-budget-where-to-spend-where-to-save\/\" target=\"_blank\" rel=\"noopener noreferrer\">how to break down your wedding client\u2019s budget<\/a> by learning where to spend and where to save!<\/i><\/h3>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Check out 6 tips for budgeting with any client that you&#8217;ll learn about in your online event planning course!<\/p>\n","protected":false},"author":12,"featured_media":18624,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[3,4],"tags":[],"ppma_author":[354],"class_list":["post-11561","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-planning-tips","category-wedding-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - 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