{"id":11741,"date":"2017-05-29T07:00:07","date_gmt":"2017-05-29T12:00:07","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=11741"},"modified":"2017-05-29T07:00:07","modified_gmt":"2017-05-29T12:00:07","slug":"event-planners-venue-7-things","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2017\/05\/event-planners-venue-7-things","title":{"rendered":"Event Planners: Does Your Venue Have These 7 Things?"},"content":{"rendered":"<p>Venues are where all the magic happens, so they need to be prepared for just about anything. The last thing you want to be worrying about during an event is a jumbled up mess of jackets and wedding gifts! Having a big enough area for the guests is only the first step to choosing a good venue\u2026<\/p>\n<p>Read on to find out the 7 things that every venue should have \u2013 and what to look for <em>before<\/em> you book your event!<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/05\/event-planners-venue-7-things\/#Coat_Check\" >Coat Check<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/05\/event-planners-venue-7-things\/#Built-in_Bar\" >Built-in Bar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/05\/event-planners-venue-7-things\/#A_Kitchen\" >A Kitchen<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/05\/event-planners-venue-7-things\/#Fire_Extinguishers\" >Fire Extinguishers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/05\/event-planners-venue-7-things\/#Accessible_Entrances\" >Accessible Entrances<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/05\/event-planners-venue-7-things\/#Extra_Rooms\" >Extra Rooms<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/05\/event-planners-venue-7-things\/#References\" >References<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Coat_Check\"><\/span>Coat Check<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A small space, but one that makes a huge difference to any event. Having a designated area to hang up coats and hats will streamline your client\u2019s event. Not only will it keep your event decor looking pristine (as in, no old coats draped on the back of chairs), it will make guests feel well-cared for! A coat check station adds an element of organization and professionalism to the event.<\/p>\n<p>You also won\u2019t need to worry about lost or stolen coats. Giving out numbered tickets will help you keep track of who owns what and where they can find it. It\u2019s definitely worth it to hire an assistant for the day to man this station \u2013 it frees you up to deal with the rest of the event!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Built-in_Bar\"><\/span>Built-in Bar<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-11747\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/05\/Open-bar-for-Weddings.jpg\" alt=\"Planning a wedding with open bar\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/05\/Open-bar-for-Weddings.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/05\/Open-bar-for-Weddings-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Okay, so this isn\u2019t a <em>must<\/em>, but it\u2019s definitely a plus! A built-in bar saves you from renting a movable bar stand, and it can save you room in the reception hall.<\/p>\n<p>There\u2019s always a possibility that the venue has their own bartender, but you\u2019ll need to double check. Either way, you\u2019ll want to hire a professional who\u2019s willing to sign a bartending contract for the event. This will save you from possible over-serving and guests attempting to make their own drinks, which is <strong>never<\/strong> a good thing\u2026<\/p>\n<h2><span class=\"ez-toc-section\" id=\"A_Kitchen\"><\/span>A Kitchen<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Unless you\u2019re <a href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/03\/risks-and-advantages-hosting-outdoor-events\/\" target=\"_blank\" rel=\"noopener noreferrer\">hosting an outdoor event<\/a>, your venue should have a fully equipped kitchen that\u2019s ready to be used by a full team of caterers. It might sound obvious, but someone might assume the caterer has their cooking situation all sorted out! While pre-cooked meals are an option, in most cases a kitchen will do wonders for serving guests smoothly.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Fire_Extinguishers\"><\/span>Fire Extinguishers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This is the biggest must on our list! Having fire extinguishers and fire exits available is the law, and every venue should have an up-to-date fire code for you to look at. No one wants a fire to happen, but this is definitely one element you can\u2019t be unprepared for.<\/p>\n<p>Accidents happen, so make sure there are working extinguishers and escape plans \u2013 especially if you\u2019re planning on lighting up some candles!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Accessible_Entrances\"><\/span>Accessible Entrances<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-11745\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/05\/Event-and-wedding-venue.jpg\" alt=\"American mansion wedding venue for event planners\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/05\/Event-and-wedding-venue.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/05\/Event-and-wedding-venue-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Most public buildings will be updated with accessible entrances for guests who have trouble with movement. Both ramps and elevators are a must for your venue, and even more so for wedding planners!<\/p>\n<p>The families of the bride and groom can range from toddlers to great-grandparents, and you need to accommodate every age group. Be sure that <em>every<\/em> guest can easily walk into the venue and find their seat. Watch out for areas where decor could get in the way of someone\u2019s movement. The last thing you want is a broken ankle during dinner!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Extra_Rooms\"><\/span>Extra Rooms<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether its storage or dressing rooms, you should always be on the hunt for a venue with extra space. If you can find a credible venue that offers a storage area just for you, stick with them! This can work wonders in keeping you organized and calm.<\/p>\n<p>Keep all of your personal and emergency items out of the reception hall, and in a spare room. You can also store extra d\u00e9cor pieces and props for later on. Think about using a separate room for gifts or <a href=\"https:\/\/blog.qceventplanning.com\/2017\/01\/7-wedding-favors-guests-will-actually-use\/\" target=\"_blank\" rel=\"noopener noreferrer\">party favors<\/a> so everything has its own place.<\/p>\n<p>No more digging around for those extra candlesticks!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"References\"><\/span>References<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-11748\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/05\/Wedding-venue-Arizona.jpg\" alt=\"Choosing an outdoor wedding venue in Arizona\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/05\/Wedding-venue-Arizona.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/05\/Wedding-venue-Arizona-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Just like your vendors, referrals are super important for venues that you don\u2019t have any personal experience with. Ask the manager to provide a couple of references, or ask to get in touch with previous event planners and clients. If they refuse, you should be wary about whether or not they\u2019re a trusted place to host your event.<\/p>\n<p>This is where <a href=\"https:\/\/blog.qceventplanning.com\/2017\/01\/6-ways-network-event-planning-certificate\/\" target=\"_blank\" rel=\"noopener noreferrer\">networking comes in handy<\/a>! If you know other event planners in the area, reach out to them for advice. Chances are, someone at some time has hosted an event at this venue. Ask around and find out what kind of experience you\u2019ll be in for.<\/p>\n<p>When you\u2019re choosing a venue, you\u2019ll need to toe the line between a practical spot and listening to what your clients want. In the end, it\u2019s all about using a credible venue where you can worry about the event, rather than the building!<\/p>\n<h3 align=\"center\"><i>Take the next step &#8211; find <a href=\"https:\/\/blog.qceventplanning.com\/2016\/11\/event-planning-technology-doesnt-suck\/\" target=\"_blank\" rel=\"noopener noreferrer\">the perfect event planning apps<\/a> that won\u2019t leave you begging for mercy!<\/i><\/h3>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Planning an event take courage, skill, and a great choice of venue! Event planners, make sure your venues have these 7 things before hosting your client&#8217;s big day.<\/p>\n","protected":false},"author":12,"featured_media":17469,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[3,6],"tags":[],"ppma_author":[354],"class_list":["post-11741","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-planning-tips","category-general-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Event Planners: Does Your Venue Have These 7 Things? - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Your venue is the foundation for planning any event, so don&#039;t take risks! 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