{"id":11908,"date":"2017-06-29T07:00:00","date_gmt":"2017-06-29T12:00:00","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=11908"},"modified":"2017-06-29T07:00:00","modified_gmt":"2017-06-29T12:00:00","slug":"event-planners-heres-find-best-vendors","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2017\/06\/event-planners-heres-find-best-vendors","title":{"rendered":"Event Planners: Here\u2019s How to Find the Best Vendors"},"content":{"rendered":"<p>Planning an event can be hectic, and you want to make sure your vendors are always at the top of their game. So how can you trust that your vendor won\u2019t be late like last time? Well, for starters, <em>don\u2019t hire them again<\/em>!<\/p>\n<p>Once a vendor breaks your trust, it\u2019s time to move on. It\u2019s not just you that they\u2019re letting down \u2013 your clients will be extremely disappointed and guests won\u2019t have the same experience. Follow these tips to narrow your vendor list down to the very best selection!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"446\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/06\/Floral-wedding-vendors.jpg\" alt=\"Floral designs for summer wedding decor and bridal bouquets\" class=\"alignnone size-full wp-image-11912\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/06\/Floral-wedding-vendors.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/06\/Floral-wedding-vendors-300x199.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/06\/event-planners-heres-find-best-vendors\/#Nix_Biased_Referrals\" >Nix Biased Referrals<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/06\/event-planners-heres-find-best-vendors\/#Beware_of_Business_Deals\" >Beware of Business Deals<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/06\/event-planners-heres-find-best-vendors\/#Research_Past_Jobs\" >Research Past Jobs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/06\/event-planners-heres-find-best-vendors\/#Network_at_Conferences\" >Network at Conferences<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/06\/event-planners-heres-find-best-vendors\/#Schedule_a_Styled_Shoot\" >Schedule a Styled Shoot<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/06\/event-planners-heres-find-best-vendors\/#Ask_About_Venues\" >Ask About Venues<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Nix_Biased_Referrals\"><\/span>Nix Biased Referrals<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Referrals from other event planners in your area can save you a lot of research, but that\u2019s not to say that you don\u2019t need to do <em>any <\/em>research! Always <a href=\"https:\/\/blog.qceventplanning.com\/2015\/05\/questions-to-ask-every-vendor-before-theyre-booked\/\" target=\"_blank\" rel=\"noopener\">do a background check on potential vendors<\/a> \u2013 especially when they\u2019re referred by someone they know.<\/p>\n<p>Even though a biased referral doesn\u2019t always mean disaster, there\u2019s a better chance that you\u2019re not getting all the information you need. You want to know about their past experiences, how they overcome challenges, and tough situations they\u2019ve encountered during events. You need to be sure they can <strong>adapt<\/strong>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Beware_of_Business_Deals\"><\/span>Beware of Business Deals<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Also, be wary of referrals from affiliated planners or businesses. Sometimes, there\u2019s an incentive to push a certain vendor \u2013 this means that your best interest isn\u2019t at the heart of this referral. Most professional event planners will only ever refer a vendor if they\u2019ve had positive experience with them\u2026but you need to look out for your business! Although people generally team up with businesses because they are <em>good<\/em>, you should still take referrals with a grain of salt until you can verify for yourself.<\/p>\n<p>Your peers don\u2019t want anything bad to happen \u2013 they just want to support local vendors and friends. However, unless they have plenty of good experience working with this vendor at various events, then you should look to other opinions. For every vendor you consider hiring, seek out two glowing referrals from separate event planners or clients. This will save you a lot of heartache during the event!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/06\/Event-and-wedding-catering.jpg\" alt=\"Finding local event and wedding caterers\" class=\"alignnone size-full wp-image-11913\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/06\/Event-and-wedding-catering.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/06\/Event-and-wedding-catering-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Research_Past_Jobs\"><\/span>Research Past Jobs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Most professionals keep an up-to-date list of any news or awards they\u2019ve received for their work in the industry. The best thing you can do when looking for vendors is research whether they\u2019ve been recognized for their hard work! Now, not every vendor will have won an award \u2013 they may be a new business, or are located in a sparsely populated area (where there are no awards!). But it\u2019s still a great starting point for <a href=\"https:\/\/blog.qceventplanning.com\/2015\/08\/establishing-a-vendor-list\/\" target=\"_blank\" rel=\"noopener\">finding the top local vendors<\/a> for your event!<\/p>\n<p>Another tip: look at events that are happening in your area in the next few weeks. You\u2019ll be able to check out who\u2019s catering, who\u2019s providing the flower arrangements and centerpieces, and what bands are playing. This is an easy way to check out up and coming businesses, and it gives you a chance to see them in action \u2013 if it\u2019s a public event, of course.<\/p>\n<p>There\u2019s no shame in researching a company\u2019s background and experience. If you don\u2019t, you could be risking your client\u2019s whole event <em>and <\/em>your reputation\u2026<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Network_at_Conferences\"><\/span>Network at Conferences<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Attending local and national <a href=\"https:\/\/blog.qceventplanning.com\/2015\/10\/event-planner-conferences-and-continued-education\/\" target=\"_blank\" rel=\"noopener\">event planning conferences<\/a> gives your business a huge advantage in the vendor-world. Not only will you receive invaluable advice from experienced planners, you\u2019ll also get the chance to mingle with popular vendors. <a href=\"https:\/\/blog.qceventplanning.com\/2015\/02\/best-tradeshows-event-planners\/\" target=\"_blank\" rel=\"noopener\">Tradeshows<\/a> are best for finding local vendors \u2013 you can discuss their business, learn about their experience, and ask for referrals. Every type of vendor you need is at your fingertips, so start networking!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"445\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/06\/Conference-for-event-planners.jpg\" alt=\"Attend professional event planning conferences\" class=\"alignnone size-full wp-image-11915\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/06\/Conference-for-event-planners.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/06\/Conference-for-event-planners-300x199.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Keep diligent notes on which vendors show professionalism and give you a good feeling \u2013 you\u2019ll want to remember them! As an event planner, you know as well as anyone that first impressions can make or break a contract.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Schedule_a_Styled_Shoot\"><\/span>Schedule a Styled Shoot<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Put your potential vendors to the test by organizing a styled shoot. This way, you\u2019ll be able to watch each vendor in action while they set up and work through the shoot. You\u2019ll get to see their creativity and unique designs, which you can plan out with them based on a specific vision. Plus, working with each vendor in a mock event will give you a sense of whether they\u2019re easy to get along with or not.<\/p>\n<p>If it\u2019s difficult to run a styled shoot together, you best bet it will be a nightmare to run a big event with that vendor. But it\u2019s not a total loss \u2013 you both will still have gorgeous photographs to add to your portfolios. Just as well, you\u2019ll know who NOT to hire for your next event!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ask_About_Venues\"><\/span>Ask About Venues<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A good vendor creates unique event designs, but a <strong>great <\/strong>vendor can adapt those designs to suit any venue you choose. And it\u2019s a simple fact that d\u00e9cor and venue need to match!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/06\/Wedding-catering-1.jpg\" alt=\"Questions for wedding and event caterers\" class=\"alignnone size-full wp-image-11916\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/06\/Wedding-catering-1.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/06\/Wedding-catering-1-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>When you\u2019re narrowing down your vendors, ask for photographs of their work and learn about the types of venues they\u2019ve worked in. This is especially true for caterers, as you want to know they have the resources and know-how to handle any kitchen setup. The last thing you want is to end up with a fantastic vendor thrown off by a different venue layout \u2013 your event plans will go from cool to chaotic <em>fast<\/em>.<\/p>\n<p>Finding the perfect vendor can take time and experimentation, but it\u2019s well worth it once you build up a list of reliable vendors. What\u2019s even better is that you\u2019ll be the one passing off the best referrals to other event planners!<\/p>\n<h3 align=\"center\"><i>Need a refresher on vendor etiquette? Find out <a href=\"https:\/\/blog.qceventplanning.com\/2016\/03\/qcs-guide-to-vendor-etiquette\/\" target=\"_blank\" rel=\"noopener\">the right way to work with vendors<\/a> at every event!<\/h3>\n<p><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn the best tips on finding reliable event vendors to keep your planning business afloat!<\/p>\n","protected":false},"author":12,"featured_media":11917,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[2,11],"tags":[],"ppma_author":[354],"class_list":["post-11908","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-career"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Event Planners: Here\u2019s How to Find the Best Vendors - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Creating a list of reliable event vendors takes time and deliberation - 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