{"id":12037,"date":"2017-07-27T07:00:26","date_gmt":"2017-07-27T12:00:26","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=12037"},"modified":"2017-07-27T07:00:26","modified_gmt":"2017-07-27T12:00:26","slug":"stock-event-planning-business","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business","title":{"rendered":"What to Stock Up On For Your Event Planning Business"},"content":{"rendered":"<p>If you\u2019re planning an event, you know what needs to be done to make your clients happy. But when it comes to building your business reputation, what should you keep on hand?<\/p>\n<p>Save time and money by having everything you need at the ready. You\u2019ll be able to attract new clients (and impress them) by being prepared at every consultation with a few key resources\u2026<\/p>\n<p>Read on to find out the 8 things that all event and wedding planners should stock up on for their business!<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business\/#1_Thank-you_notes\" >1. Thank-you notes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business\/#2_First-aid_supplies\" >2. First-aid supplies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business\/#3_Insurance\" >3. Insurance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business\/#4_Emergency_attire\" >4. Emergency attire<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business\/#5_Business_advice\" >5. Business advice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business\/#6_Backup_drives\" >6. Backup drives<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business\/#7_Business_cards\" >7. Business cards<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/07\/stock-event-planning-business\/#8_Templates_Examples\" >8. Templates &#038; Examples<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Thank-you_notes\"><\/span>1. Thank-you notes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The main component of running an event planning business is providing exceptional client experience. Having thank-you notes on hand at your events is a huge step in landing a referral, and building a credible reputation in your area!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/07\/Event-Planner-Notes.jpg\" alt=\"How to find wedding planning clients\" class=\"alignnone size-full wp-image-12040\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/07\/Event-Planner-Notes.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/07\/Event-Planner-Notes-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Clients want to feel respected and feel good about giving you their business. On the flip-side, your role is to give them an unforgettable event \u2013 so do it with grace and always show appreciation to your customers.<\/p>\n<p>And let\u2019s be real, a hand-written note given in person means much more than an impromptu email sent a week later. Keep it professionally personal with a stack of stylish cards so that you can write a customized thank-you note to your clients.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_First-aid_supplies\"><\/span>2. First-aid supplies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This should always be in your car when you\u2019re running an event \u2013 you never know what will happen! Whether it\u2019s a small scrape on the knee or a blister from the bride\u2019s heels, you want to keep your guests happy and stress-free. Being prepared for ANY emergency will show your clients how much you care about your role.<\/p>\n<p>Just as well, you always want to have tissues, water, small snacks, pain medication, and comfortable shoes on hand. Building <a href=\"https:\/\/blog.qceventplanning.com\/2014\/11\/stocking_event_planner_emergency_kit\/\" target=\"_blank\" rel=\"noopener\">an event planner emergency kit<\/a> will keep you at-the-ready!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Insurance\"><\/span>3. Insurance<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>For everything! Event planning insurance is of the utmost importance to protect you and your business. Find a reliable insurance provider and make sure that your business is safe from unhappy clients or a ruined venue. Hopefully, you don\u2019t have to use it, but it\u2019s better to be safe than sorry!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/07\/Event-styling-with-florals.jpg\" alt=\"Event and wedding planning insurance for venues\" class=\"alignnone size-full wp-image-12039\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/07\/Event-styling-with-florals.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/07\/Event-styling-with-florals-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Emergency_attire\"><\/span>4. Emergency attire<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A spare set of clothes can be a godsend for event and wedding planners. Not only for yourself on an exceptionally rainy day, but it can save a guest if they happen to spill red wine all over themselves! Keeping a couple of generic outfits \u2013 one casual, one formal \u2013 can make you into a hero. You never know, a guest might rip their dress and need your help.<\/p>\n<p>On that note, you should always have a spare set of shoes with you when you\u2019re at an event. Being in heels all day can take a huge toll on your body, and as an event planner, you need to be on the move. Make sure you have a pair of professional flats for yourself, plus an inexpensive pair of sandals to offer a guest whose feet are suffering!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Business_advice\"><\/span>5. Business advice<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Stocking up on contacts probably isn\u2019t what you expected to hear, but it\u2019s crucial nonetheless! Having a reliable list of vendors will make planning easier, and it could save you from a wedding with no appetizers.<\/p>\n<p>On top of having a long list of local vendors, you\u2019ll want to keep a few other professionals in your midst\u2026<\/p>\n<h3>Lawyer<\/h3>\n<p>A business lawyer can help you create solid contracts and give you advice if you come into trouble with a client. Being insured is all well and good, but knowing your options as a business owner is easier when the law is on your side! It\u2019s always reassuring to get legal advice and know you have nothing to worry about.<\/p>\n<h3>Accountant<\/h3>\n<p>Growing an event planning business is challenging. You need to create a solid business plan, manage budgets and salaries, and make sure you\u2019re not going into debt. Now, you can do all of this yourself \u2013 but we highly recommend consulting with an accountant to set up your business model. Especially if you don\u2019t have any financial training or experience, an accountant can provide resources and strategies you never would have known!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/07\/Event-planning-business-files.jpg\" alt=\"Legal forms for event planners\" class=\"alignnone size-full wp-image-12042\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/07\/Event-planning-business-files.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/07\/Event-planning-business-files-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Backup_drives\"><\/span>6. Backup drives<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>An absolute MUST for your event planning business. What would happen if your computer crashed and all of your client\u2019s details and event plans went with it? Hint: you could lose <em>a lot<\/em> of business.<\/p>\n<p>You need to have either physical copies or a backup hard drive of your event plans to make sure nothing gets lost. Keeping only one copy of your files is kind of foolish \u2013 you never know what will happen, and keeping your clients\u2019 event on track is essential.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"7_Business_cards\"><\/span>7. Business cards<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Simple \u2013 never let yourself run out of business cards!<\/p>\n<p>These are the keys to landing new clients and gaining referrals. Some clients will be so happy with you that they\u2019ll want a whole stack to give out to their friends! You\u2019ll also need some to supply vendors and local businesses with. This will help you build professional relationships and make yourself known as a professional event planner.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"8_Templates_Examples\"><\/span>8. Templates &#038; Examples<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Your event planning portfolio will prove to be the most useful resource in your career. However, it\u2019s what\u2019s inside your portfolio that counts most! A few images of a styled shoot will show potential clients your event designs, but what they really want to know is that you can pull off a successful event.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/07\/Event-planner-portfolio-images.jpg\" alt=\"Building an event and wedding portfolio\" class=\"alignnone size-full wp-image-12044\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/07\/Event-planner-portfolio-images.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/07\/Event-planner-portfolio-images-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Give your client a glimpse into your planning process, and show off a few examples from previous events. Keep templates in your portfolio, including forms for client consultations and seating charts. You\u2019ll give your clients a dose of confidence before they even see you in action!<\/p>\n<h3 align=\"center\"><i>Find out <a href=\"https:\/\/blog.qceventplanning.com\/2016\/10\/5-ways-not-kill-event-planning-business-part-1\/\" target=\"_blank\" rel=\"noopener\">how to NOT kill your event planning business<\/a> with these expert tips!<\/h3>\n<p><\/i><\/p>\n<p><\/span><br \/>\n<meta itemprop=\"url\" content=\"https:\/\/blog.qceventplanning.com\/2017\/07\/stock-event-planning-business\/\u201d><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn the top 8 things you need to stock up on for your event and wedding planning business!<\/p>\n","protected":false},"author":12,"featured_media":12046,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[2,11],"tags":[],"ppma_author":[354],"class_list":["post-12037","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-career"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What to Stock Up On For Your Event Planning Business - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Do you know what every event planning business needs? 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