{"id":12197,"date":"2017-08-28T07:00:40","date_gmt":"2017-08-28T12:00:40","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=12197"},"modified":"2017-08-28T07:00:40","modified_gmt":"2017-08-28T12:00:40","slug":"5-step-guide-choosing-outdoor-event-decor","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor","title":{"rendered":"A 5-Step Guide to Choosing Outdoor Event D\u00e9cor"},"content":{"rendered":"<p>Every event and wedding planner has their chance to host an outdoor event \u2013 whether it\u2019s just for a ceremony or for an afternoon garden party! So how can you avoid disaster when the weather decides to take a turn for the worst?<\/p>\n<p>An outdoor venue requires meticulous preparation and backup plans. From d\u00e9cor to seating, you should expect the unexpected throughout your planning process!<\/p>\n<p>Read on for 5 steps to choosing the right outdoor event d\u00e9cor.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\/#Step_1_Keep_It_Sturdy\" >Step 1: Keep It Sturdy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\/#Step_2_Add_Coverage\" >Step 2: Add Coverage<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\/#Step_3_Add_Water_Resistance\" >Step 3: Add Water Resistance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\/#Step_4_Assess_the_Ground\" >Step 4: Assess the Ground<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\/#Step_5_Light_It_Up\" >Step 5: Light It Up<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Step_1_Keep_It_Sturdy\"><\/span>Step 1: Keep It Sturdy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Of course, the most important thing to assess about your <a href=\"https:\/\/blog.qceventplanning.com\/2015\/03\/risks-and-advantages-hosting-outdoor-events\/\" target=\"_blank\" rel=\"noopener\">outdoor event setup <\/a>is its <strong>stability<\/strong>. No one wants the food canopy to flip over from a strong gust of wind \u2013 that would be an absolute disaster! Keeping all elements of the d\u00e9cor sturdy and firmly planted will save you from potential emergencies.<\/p>\n<p>If you\u2019re using food tents, canopies, or arches, be sure to secure them to the ground extremely well. You can purchase a pack of tent pegs from an outdoor store, and use strong ties to secure each section even more. Our recommendation is to always have a backup tie or peg, just in case your initial one fails. You never know what can happen!<\/p>\n<p>In terms of d\u00e9cor, be sure to fasten every piece to its original place. For <a href=\"https:\/\/blog.qceventplanning.com\/2015\/04\/dos-and-donts-of-event-decor-centerpieces-ideas\/\" target=\"_blank\" rel=\"noopener\">centerpieces<\/a>, use a heavy center or filling to keep them in place. With florals and vases, use string ties to keep them standing and secure.<\/p>\n<p>However, the most important element to focus on is your table settings \u2013 napkins and tablecloths have a tendency to go flying first! Use double-sided tape to stick your linens to the table, and place napkins under a small decorative weight or the silverware. Your guests will be in charge of their napkins after the meal!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/08\/Outdoor-event-decor.jpg\" alt=\"Guide to choosing proper outdoor decor for events and weddings\" class=\"alignnone size-full wp-image-12200\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/08\/Outdoor-event-decor.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/08\/Outdoor-event-decor-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_2_Add_Coverage\"><\/span>Step 2: Add Coverage<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Just as the wind can wreak havoc on your event setup, the rain can bring misery to your guests. For outdoor events, always ensure there is an option for coverage or moving indoors. No one wants to stand out in the pouring rain while they\u2019re looking their best!<\/p>\n<p>Tents and canopies work well for this purpose, but you\u2019ll need to make sure there is enough room for everyone to fit underneath. As well, try to keep them away from deep grass or dirt \u2013 this will just lead to muddy shoes and sinking heels.<\/p>\n<p>For larger events like weddings, you should encourage your clients to choose a venue with an indoor hall in case of inclement weather. Your bride will NOT want to get soaked in the dress, makeup, and hair that she spent hundreds \u2013 even thousands \u2013 of dollars on! Remind her of this and she should jump on board right away.<\/p>\n<p><em><strong>Pro Tip:<\/strong> If you\u2019re planning an outdoor event, add a note in your invitations for guests to bring a jacket and umbrella with them.<\/em><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_3_Add_Water_Resistance\"><\/span>Step 3: Add Water Resistance<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Even if it doesn\u2019t rain on the day of the event, there may still be some lingering moisture in the air or on the ground you\u2019ll need to fend off. Rain a few days before an event can make for soggy or slippery ground \u2013 which can seep into seating and other d\u00e9cor.<\/p>\n<p>An easy way to mask the moisture? Invest in a water-resistant spray for your d\u00e9cor. <a href=\"http:\/\/www.neverwet.com\/consumer\/index.php\" target=\"_blank\" rel=\"noopener\">Water-proofing products <\/a>tend to come in various forms, like for fabrics or wood, and you can choose ones which suit the needs of your event. These will save most of your d\u00e9cor arrangements, but you\u2019ll still want to have a covered area for guests.<\/p>\n<p>Be sure they\u2019re safe to use, and then spray away!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/08\/Outdoor-wedding-decor.png\" alt=\"Hosting wedding receptions outdoors\" class=\"alignnone size-full wp-image-12201\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/08\/Outdoor-wedding-decor.png 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/08\/Outdoor-wedding-decor-300x200.png 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_4_Assess_the_Ground\"><\/span>Step 4: Assess the Ground<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When selecting your outdoor event venue, be sure to assess what the ground is like before signing any contracts. If you view a venue on a beautiful sunny day, you could be tricked into seeing well-tended grass and missing the softness of the ground. Grass is a great option for outdoor events \u2013 but it can turn to tragedy when rain strikes.<\/p>\n<p>A soft ground will be difficult for guests to walk on (especially those in heels!) and no one wants to be flicking mud up at the person behind them. Another potential pitfall is the angle of the ground and lack of drainage systems. Without a place for water to run off, your event will become a soggy mess!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_5_Light_It_Up\"><\/span>Step 5: Light It Up<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Yes, most event planners already know how important lighting is for creating the perfect atmosphere at events. But with outdoor events, planners need to be vigilant of areas where it may be difficult to see where you\u2019re going! Even during the day, cloud cover can make some areas dark and difficult to navigate.<\/p>\n<p>An easy solution is purchasing light sensitive garden lamps, which will turn on when the sun goes down. Use them to light up a footpath, around a pond, or anywhere else you can think of! Stringed lights are also a great option, but lighting up the ground should be your first priority.<\/p>\n<h3 align=\"center\"><i>Looking for new event and wedding venues? Make sure <a href=\"https:\/\/blog.qceventplanning.com\/2017\/05\/event-planners-venue-7-things\/\" target=\"_blank\" rel=\"noopener\">every venue you choose has these 7 things<\/a>!<\/i><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Avoid disaster in your events by following this full guide to choosing the right outdoor event decor!<\/p>\n","protected":false},"author":12,"featured_media":12202,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[21],"tags":[],"ppma_author":[354],"class_list":["post-12197","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A 5-Step Guide to Choosing Outdoor Event D\u00e9cor - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Follow the 5-step guide to choosing appropriate outdoor event decor, and you&#039;ll avoid disaster at your next backyard wedding reception!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A 5-Step Guide to Choosing Outdoor Event D\u00e9cor\" \/>\n<meta property=\"og:description\" content=\"Follow the 5-step guide to choosing appropriate outdoor event decor, and you&#039;ll avoid disaster at your next backyard wedding reception!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\" \/>\n<meta property=\"og:site_name\" content=\"Pointers for Planners\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/QCEventPlanning\" \/>\n<meta property=\"article:published_time\" content=\"2017-08-28T12:00:40+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/08\/Decor-for-outdoor-weddings-and-events.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"672\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Katie Deck\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Katie Deck\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\",\"url\":\"https:\/\/www.qceventplanning.com\/blog\/2017\/08\/5-step-guide-choosing-outdoor-event-decor\",\"name\":\"A 5-Step Guide to Choosing Outdoor Event D\u00e9cor - 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