{"id":12295,"date":"2017-09-18T07:00:04","date_gmt":"2017-09-18T12:00:04","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=12295"},"modified":"2017-09-18T07:00:04","modified_gmt":"2017-09-18T12:00:04","slug":"4-meal-planning-tips-certified-wedding-planners","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2017\/09\/4-meal-planning-tips-certified-wedding-planners","title":{"rendered":"4 Meal Planning Tips for Certified Wedding Planners"},"content":{"rendered":"<p>For certified wedding planners, there are a million little details that need to be taken into account with every event. While florals, weather conditions, and the comfort of guests are huge factors, food is arguably the highest on the list. The right meals, snacks, and drinks will be major indicators of a successful event, so it\u2019s vital to ensure everything runs (and goes down) smoothly!<\/p>\n<p>The good news is that with a little bit of planning and thought, you can create a memorable event for clients and guests alike. Join us as we run through 4 meal planning tips to ensure your next event is a success &#8211; and a delicious one, at that.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/09\/4-meal-planning-tips-certified-wedding-planners\/#Stick_to_the_budget\" >Stick to the budget<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/09\/4-meal-planning-tips-certified-wedding-planners\/#Be_mindful_of_allergies\" >Be mindful of allergies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/09\/4-meal-planning-tips-certified-wedding-planners\/#Stay_true_to_the_couple\" >Stay true to the couple<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/09\/4-meal-planning-tips-certified-wedding-planners\/#Keep_things_interesting\" >Keep things interesting<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Stick_to_the_budget\"><\/span>Stick to the budget<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Planning meals for special events will be a highlight of your event planner career. It\u2019s such a fun detail to oversee! You\u2019ll be working closely with clients to come up with plans that reflect their unique personalities, tastes, and theme of their wedding or event. And, if all goes well, you can earn serious trust and build your reputation as a result.<\/p>\n<p>However, because this is such an exciting aspect of the wedding planning process, it is often where clients get carried away. They\u2019ll have many ideas about the meals and drinks they want to serve, but won\u2019t be fully aware of how much food can cost (especially when there\u2019s a large guest list involved). In each of your event jobs, you\u2019ll want to make sure that you\u2019re totally upfront about costs, and that you\u2019re suggesting meal and drink ideas that fall within <a href=\"https:\/\/blog.qceventplanning.com\/2017\/06\/planning-budget-wedding-dos-donts\/\" target=\"_blank\" rel=\"noopener\">your client\u2019s budget<\/a> \u2013 you don\u2019t want them to be continually disappointed by coming up with ideas that simply aren\u2019t feasible for them. Plus, you want to ensure that you can follow through on promises that you make. <\/p>\n<p>One myth that your clients may believe is that <a href=\"https:\/\/blog.qceventplanning.com\/2015\/03\/buffet-vs-a-la-carte\/\" target=\"_blank\" rel=\"noopener\">a buffet<\/a> is actually cheaper than a sit-down dinner. You\u2019ll want to nip this in the bud right away by letting them know that buffets are often more expensive because more food is required (who doesn\u2019t go for seconds when a buffet of food is available?). <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/09\/meal1.jpg\" alt=\"event planner course\" class=\"alignnone size-full wp-image-12297\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/09\/meal1.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/09\/meal1-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Take your time and go through meal options with your clients to ensure that they\u2019re being mindful of how much each item costs \u2013 it will keep them comfortably on-target and not stressed about the big meal!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Be_mindful_of_allergies\"><\/span>Be mindful of allergies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>So you\u2019ve stuck to your client\u2019s budget, planned some amazing meals, drinks, and snacks for the big day, and you figure you\u2019re all set. <\/p>\n<p>Not so fast. <\/p>\n<p>Food and drink allergies are serious items to keep in mind early in the wedding planning process. When your clients send out their invitations, have them include a section where guests can indicate any allergies they have. Once all the RSVPs have been received, make a list of the guests who have various allergies (gluten, dairy, peanut, and seafood are big ones to keep in mind), and then start planning meals around this. <\/p>\n<p>The good news here is that you don\u2019t need to make any drastic changes \u2013 if your wedding clients have their hearts set on a cake filled with nuts, or a seafood-based dinner, don\u2019t worry. They can have their cake, and eat it too! <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/09\/meal2.jpg\" alt=\"QC Event School\" class=\"alignnone size-full wp-image-12298\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/09\/meal2.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/09\/meal2-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>As the <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/event-and-wedding-planning\/\" target=\"_blank\" rel=\"noopener\">certified wedding planner<\/a>, you want to make sure that there are plenty of options for those with specific allergies at the wedding \u2013 gluten-free dessert items, alternative dinner meals, and items without any dairy are most common. Work with the caterer to ensure that they use specific equipment that is free of gluten, nuts, or other allergens that may harm guests &#8211; and to be as careful and sanitary as possible when preparing the food. Being mindful of allergies is really the most important point here, as this attention to detail will eliminate any potential for guests to have reactions.<\/p>\n<p><b>Pro tip:<\/b> Keeping allergies in mind is important, but so is food safety. Especially in the case of a summer wedding in the hot sunshine, be extremely careful about leaving food to sit for any period of time. Follow this list of <a href=\"https:\/\/blog.qceventplanning.com\/2016\/05\/top-6-summer-event-planning-mistakes\/\" target=\"_blank\" rel=\"noopener\">top summer event planning mistakes<\/a> and get informed!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Stay_true_to_the_couple\"><\/span>Stay true to the couple<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>One of the best aspects of being a certified wedding planner is getting to know your clients! This is such an exciting and happy time for newly engaged couples, and one reason many people decide to pursue a wedding planning career is so they can be part of these moments. As you iron out the details surrounding meals at the wedding, be sure to allow the couple\u2019s personality to shine through. After all, this is their special day, and it should reflect their own love story and the chosen theme of their wedding.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/09\/meal3.jpg\" alt=\"wedding planner checklist\" class=\"alignnone size-full wp-image-12299\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/09\/meal3.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/09\/meal3-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>As you <a href=\"https:\/\/blog.qceventplanning.com\/2015\/08\/event-client-consultation-questions-creating-the-concept\/\" target=\"_blank\" rel=\"noopener\">get to know your wedding clients<\/a>, ask questions that will allow you to understand how they met, what they like to do together, and their favorite foods. These are excellent starting points for meal planning. Perhaps the couple met through friends and went on their first date at a country fair \u2013 you can totally bring elements of a fair into the appetizers!<\/p>\n<p>Maybe a <a href=\"https:\/\/blog.qceventplanning.com\/2015\/09\/novelty-snack-bar-and-food-station-ideas\/\" target=\"_blank\" rel=\"noopener\">snack bar<\/a> featuring corn dogs, popcorn, or candied nuts would be a sentimental item at their wedding. Or, maybe the bride grew up with a specific type of pie that her grandmother used to bake and has since shared the recipe with her fianc\u00e9. Having this treat on hand at the wedding is incredibly touching. <\/p>\n<p>These small &#8211; but important &#8211; elements will ensure that the wedding meal is enjoyable and romantic for both the couple and their guests. And this doesn\u2019t need to be expensive! Bring in a few small touches from your clients\u2019 lives (choose one or two, if they\u2019re on a tight budget) and you\u2019ll be amazed at how far you can go in creating an unforgettable wedding.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Keep_things_interesting\"><\/span>Keep things interesting<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Last but certainly not least, any certified planner knows that the food at events should be fun! This isn\u2019t the time for corporate meals featuring meat and vegetables (although some couples opt for this type of meal, and there\u2019s nothing wrong with that). But an upcoming wedding is the chance to be creative, take risks, and have a great time \u2013 late-night chocolate fountain, anyone?<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2017\/09\/meal4.jpg\" alt=\"event planning for beginners\" class=\"alignnone size-full wp-image-12300\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/09\/meal4.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2017\/09\/meal4-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>If the meal you end up planning at your clients\u2019 reception is a formal dinner with four courses, servers, and white linen tablecloths, why not organize a snack bar filled with sliders and shot glass fries to be brought out around 10:00pm? <a href=\"https:\/\/blog.qceventplanning.com\/2016\/03\/creating-the-perfect-wedding-playlist\/\" target=\"_blank\" rel=\"noopener\">Dancing <\/a>and general merrymaking will have begun by that hour, and guests will be looking for something fun and different to munch on. If it\u2019s a hot summer\u2019s night, a dessert table filled with ice cream and sundae toppings could be a massive hit with guests who want to cool off. It\u2019ll be a hit with kids, as well!<\/p>\n<p>In general, you should work with your clients to come up with wedding drink and meal ideas that will have guests talking &#8211; and perhaps even trying new things for the first time. Don\u2019t be afraid to suggest drinks that are considered \u201cout-of-the-box\u201d for weddings, or snack tables that will thrill and fill guests\u2019 bellies long into the night!<\/p>\n<h3 align=\"center\"><i><b>Discover the <a href=\"https:\/\/blog.qceventplanning.com\/2016\/10\/themed-weddings-fun-faux-pas\/\" target=\"_blank\" rel=\"noopener\">pros and cons of themed weddings<\/a>, and how to make the menu, music, and d\u00e9cor work together! <\/h3>\n<p><\/b><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Create seriously memorable (and delicious) events for clients and guests with our list of 4 meal planning tips for certified wedding planners!<\/p>\n","protected":false},"author":11,"featured_media":12305,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[11],"tags":[],"ppma_author":[350],"class_list":["post-12295","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-career"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - 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