{"id":13824,"date":"2018-02-21T07:00:45","date_gmt":"2018-02-21T12:00:45","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=13824"},"modified":"2018-02-21T07:00:45","modified_gmt":"2018-02-21T12:00:45","slug":"prioritizing-business-tasks-tips-event-planners-part-one","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-one","title":{"rendered":"Prioritizing Business Tasks: Tips for Event Planners (Part One)"},"content":{"rendered":"<p><em>QC Event School tutor, <a href=\"https:\/\/www.qceventplanning.com\/heather-vickery\/\" rel=\"noopener\" target=\"_blank\">Heather Vickery<\/a>, gives us her professional advice for prioritizing business tasks to stay ahead in the industry. Heather is the Owner and Event Director of <a href=\"https:\/\/www.greatestexpectations.com\/\" rel=\"noopener\" target=\"_blank\">Greatest Expectations Special Events and Weddings<\/a>, one of Chicago\u2019s most celebrated event planning and design firms.<\/em><\/p>\n<p>My business coach once told me, \u201cHow you do anything is how you do everything.\u201d This is something that has stuck with me for several years because, as hard as it is to admit, it\u2019s the truth. So here\u2019s my question to you:  what do you need to do to be the person you want to be?<\/p>\n<p>As event planners, we sell organization. We promise attention to detail and an outstanding guest experience. How can we authentically do that if we don\u2019t have our act together in our businesses and offices? <\/p>\n<p>If you are running around, stretched too thin and thinking, \u201cthere is never enough time in the day\u201d, you are doing it all wrong. Implementing systems and strategies to streamline and organize your business puts you in control. It proves to clients and vendors that you know what you are talking about and allows you to keep all of the commitments you have made.<\/p>\n<p>This goes beyond having a separate calendar for personal and business and not taking personal calls during the day (which we all do, so stop beating yourself up for that). So how do we do it?<br \/>\n<br \/>\n<img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/02\/Heather-PrioritizeBusinessTasks-1.jpg\" alt=\"Heather-PrioritizeBusinessTasks-1\" class=\"alignnone size-full wp-image-13833\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/Heather-PrioritizeBusinessTasks-1.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/Heather-PrioritizeBusinessTasks-1-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-one\/#The_Oxygen_Mask_Effect\" >The Oxygen Mask Effect<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-one\/#On_Not_In\" >On, Not In<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_Oxygen_Mask_Effect\"><\/span>The Oxygen Mask Effect<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you\u2019ve ever flown on an airplane you know the pre-flight \u201cin case of emergency\u201d speech. You know, the one where they tell you to put your mask on before assisting someone else in need. This seems counter-intuitive, I get that, but if you pass out before you can help the other person, you\u2019re both in trouble.<\/p>\n<p>This is true for your business as well. If you are not keeping things in proper working order, you won\u2019t be able to give the clients what they deserve.<\/p>\n<p>I strongly suggest setting a strict morning routine (you could try doing this at the end of the day also) that allows you to organize and clean up before entering into client work. <\/p>\n<p>Some morning routine tasks could be &#8230;<\/p>\n<ul>\n<li>Consult or create your daily task list. This should be more than a to-do list. Each thing that needs to get done should have an assigned date and time. This puts intention behind everything you do.<\/li>\n<li>Check in with any team members to ensure they have everything they need to do their jobs.<\/li>\n<li>Clean up your email. This is a big one! I suggest doing one of four things with each and every email:\n<ul>\n\u25cb\tSchedule it (give it an assigned date and time for completion)<br \/>\n\u25cb\tFile it<br \/>\n\u25cb\tForward it<br \/>\n\u25cb\tTrash it (if you don\u2019t need it, get it out of your inbox!)<\/ul>\n<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/02\/Heather-PrioritizeBusinessTasks-3.jpg\" alt=\"Heather-PrioritizeBusinessTasks-3\" class=\"alignnone size-full wp-image-13834\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/Heather-PrioritizeBusinessTasks-3.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/Heather-PrioritizeBusinessTasks-3-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"On_Not_In\"><\/span>On, Not In<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Working on your business (when you are doing client work you are working in your business) is important for all business owners. Website updates, accounting, invoicing, blogging, cleaning up your digital workspace (well-organized files on a computer are a thing of magic!), tidying your physical space (physical clutter leads to mental clutter) \u2026 Whatever is on your list, take care of those things first. Get your business in top working shape so that your mind is not cluttered or distracted.<\/p>\n<p>Typically I think it\u2019s best to set 2-3 hours aside each day to take care of these items. If you are working on larger back-end business projects, you may want to schedule even more time to dedicate to working on your business.<\/p>\n<p>Working on your business includes spending time networking and making sure you are up to speed on the latest venues, vendors, tips, and trends. Perhaps you spend some of this time making new connections, scheduling site visits (that are not for a specific client) and planning sales calls. Or maybe you are using this time to submit real weddings for publications or reading articles about upcoming trends so you can stay at the top of your game.<\/p>\n<h3 align=\"center\"><i>Ready to build a successful event planning business? Check out <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/accelerate-your-business\/\" rel=\"noopener\" target=\"_blank\">QC\u2019s Accelerate Your Business Workshop<\/a> to get started!<\/h3>\n<p><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to prioritize your business tasks with QC tutor and even planning business owner, Heather Vickery!<\/p>\n","protected":false},"author":12,"featured_media":13835,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[2,11],"tags":[],"ppma_author":[354],"class_list":["post-13824","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-career"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Prioritizing Business Tasks: Tips for Event Planners (Part One) - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Find out from QC tutor, Heather Vickery, how to prioritize your event business tasks to create a streamlined and successful planning process!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-one\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Prioritizing Business Tasks: Tips for Event Planners (Part One)\" \/>\n<meta property=\"og:description\" content=\"Find out from QC tutor, Heather Vickery, how to prioritize your event business tasks to create a streamlined and successful planning process!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-one\" \/>\n<meta property=\"og:site_name\" content=\"Pointers for Planners\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/QCEventPlanning\" \/>\n<meta property=\"article:published_time\" content=\"2018-02-21T12:00:45+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/Heather-PrioritizeBusinessTasks-Featured.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"672\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Katie Deck\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Katie Deck\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-one\",\"url\":\"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-one\",\"name\":\"Prioritizing Business Tasks: Tips for Event Planners (Part One) - 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