{"id":13838,"date":"2018-02-22T09:12:38","date_gmt":"2018-02-22T14:12:38","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=13838"},"modified":"2018-02-22T09:12:38","modified_gmt":"2018-02-22T14:12:38","slug":"prioritizing-business-tasks-tips-event-planners-part-two","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-two","title":{"rendered":"Prioritizing Business Tasks: Tips for Event Planners (Part Two)"},"content":{"rendered":"<p><i>This week, QC Event School tutor, Heather Vickery, follows up her last article with more advice for prioritizing your business tasks. Heather is the Owner and Event Director of Greatest Expectations Special Events and Weddings, one of Chicago\u2019s most celebrated event planning and design firms.<\/i><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-two\/#Take_Care_of_Clients\" >Take Care of Clients<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/02\/prioritizing-business-tasks-tips-event-planners-part-two\/#Build_Your_Network\" >Build Your Network<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Take_Care_of_Clients\"><\/span>Take Care of Clients<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Next, you will get to work on clients\u2019 needs and specific events. For your mental wellbeing and to ensure you don\u2019t make any mistakes, the key to success here is to only work on one project at a time. If you have done your pre-work and are organized with timelines and task lists, you will know exactly what each client needs and when. Take this opportunity to manage all email needs, proof invitations, write planning timelines, schedule appointments &#8212; anything and everything related to one specific client. When you have done everything you can for that client, move on to the next one.<\/p>\n<p>Yes, it is important to prioritize which clients you work on. If you have a new client and are knee deep in a venue search you may want to put that clients\u2019 work first. If you have a wedding coming up in the next couple of weeks and other vendors are waiting on your to complete tasks before they can do theirs, make sure that clients\u2019 project is high on the list.<\/p>\n<p>But here\u2019s the deal. As long as you get your work done in a timely manner, no one is going to be upset with you for taking a couple of extra hours to complete their task and do it well. They will, however, be upset if you are trying to do too many things at once and make mistakes.<\/p>\n<p>While we are on the topic of mistakes &#8212; stop multitasking. You have always been told it\u2019s a good thing but it is not a good thing! No one can do anything 100% if they are also trying to do other things at the same time. This makes us sloppy and we risk making mistakes we cannot come back from.<\/p>\n<p>This does not mean you don\u2019t have multiple projects going at once. With any luck, you have loads of projects going on at once. It simply means you are staying hyper-focused on one project, one task, at a time. Get that one thing done really well, then move on to the next one.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/02\/busitaskdesk.jpg\" alt=\"home office \" class=\"alignnone size-full wp-image-13840\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/busitaskdesk.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/busitaskdesk-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Build_Your_Network\"><\/span>Build Your Network<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As I mentioned above, networking is an important element of running a successful business. Referrals come from personal connections. When someone sends you a client it\u2019s because they know you will do an amazing job and because they like you! If you are not out building those relationships, you may as well close up shop right now. It is equally important to know all of the venues in your area. Take your team members on-site visits and tastings so that you truly know what you are talking about when you are helping your clients. I suggest reserving 1 -3 days a month for this type of work. It is such an important step in building a successful business.<\/p>\n<p>When it comes to prioritizing business tasks, don\u2019t just throw it all on a to-do list and look at it with overwhelm and fear. Break it down into actionable steps and put it in a logical order &#8212; then get to work! If you are mentally prepared, your clients will know it and they will love the experience of working with you!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/02\/busitaskoffice.jpg\" alt=\"open office space\" class=\"alignnone size-full wp-image-13844\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/busitaskoffice.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/02\/busitaskoffice-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h3 align = \"center\"> <i>Find out how to <a href=\"https:\/\/blog.qceventplanning.com\/2018\/02\/4-ways-build-niche-event-planning-courses\/\" rel=\"noopener\" target=\"_blank\">build your niche in the industry<\/a> with event planning courses!<\/h3>\n<p><\/a><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Running an event planning business is a lot of work. If you don&#8217;t know where to start check out this guide for advice on prioritizing business tasks!<\/p>\n","protected":false},"author":13,"featured_media":13839,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[9],"tags":[],"ppma_author":[355],"class_list":["post-13838","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-from-the-experts"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Prioritizing Business Tasks: Tips for Event Planners (Part Two) - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Running an event planning business is a lot of work. 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