{"id":14236,"date":"2018-04-19T07:00:13","date_gmt":"2018-04-19T12:00:13","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=14236"},"modified":"2018-04-19T07:00:13","modified_gmt":"2018-04-19T12:00:13","slug":"boost-productivity-4-event-planning-tips","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2018\/04\/boost-productivity-4-event-planning-tips","title":{"rendered":"Boost Your Productivity with These 4 Event Planning Tips!"},"content":{"rendered":"<p>Sometimes there just aren\u2019t enough hours in a day. Event and wedding planners know this all too well. With so many details that require your attention, even seasoned planners can get overwhelmed! Regardless of how good you are at your job, there are always opportunities to become more productive.<\/p>\n<p>Continue reading to learn how you can boost your event planning productivity!<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/04\/boost-productivity-4-event-planning-tips\/#1Creating_an_overview\" >1.\tCreating an overview<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/04\/boost-productivity-4-event-planning-tips\/#2Prioritize_your_tasks\" >2.\tPrioritize your tasks<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/04\/boost-productivity-4-event-planning-tips\/#3Dont_be_shy_about_software\" >3.\tDon\u2019t be shy about software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/04\/boost-productivity-4-event-planning-tips\/#4Prepare_your_emergency_kit\" >4.\tPrepare your emergency kit<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1Creating_an_overview\"><\/span>1.\tCreating an overview<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-3.jpg\" alt=\"Consult your event client about their event goals\" class=\"alignnone size-full wp-image-15773\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-3.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-3-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>One of the most important first steps you can take as an event planner is to create an event overview. When you consult with your client, you\u2019ll get a good idea of their event goals and expectations. If you have clear goals set for your consultation, you won\u2019t miss any of the important details.<\/p>\n<p>Use a template to guide your consultation. Create a number of headings, and even some leading questions, to ensure you get everything you need. When you meet with your clients, can quickly jot down your notes under each category and keep momentum going. Plus, all your event information will be written down in one place. We recommend including the following headings:<\/p>\n<ul>\n<li>Location<\/li>\n<li>Event inspiration<\/li>\n<li><a href=\"https:\/\/blog.qceventplanning.com\/2016\/05\/event-decor-series-creating-color-story\/\" rel=\"noopener\" target=\"_blank\">Decor and color themes<\/a>\n<\/li>\n<li>Approximate size of guest list<\/li>\n<li>Venue and vendor wishes<\/li>\n<li>Budget<\/li>\n<li>Food and drink specifications<\/li>\n<\/ul>\n<p>A template is a great communication tool. After you meet with your client, send the completed template back their way. Doing so will give your client the opportunity to correct any miscommunication before moving forward. It will also help set clear expectations for the planner-client relationship. Use the template as a reference point. If your client begins to make additional requests, point them back to the original template.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2Prioritize_your_tasks\"><\/span>2.\tPrioritize your tasks<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-1.jpg\" alt=\"prioritize your event planning and business tasks\" class=\"alignnone size-full wp-image-15770\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-1.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-1-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Prioritizing is a double-edged sword. We aren\u2019t saying that some details should be swept aside or overlooked \u2013 it\u2019s quite the opposite. But as you gain experience, you\u2019ll learn that working on the easiest tasks first isn\u2019t always the best idea. While it can be nice to ease your way into planning an event, sometimes diving in is the better route.<\/p>\n<p>Prioritize the tasks that are more complex and assign yourself reasonable timelines to complete them. Unforeseen issues often arise with longer, more complex tasks. When you allocate the appropriate amount of time, and then some, you&#8217;ll have an easier and less stressful time managing it all. <\/p>\n<h2><span class=\"ez-toc-section\" id=\"3Dont_be_shy_about_software\"><\/span>3.\tDon\u2019t be shy about software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>There\u2019s a reason why event management software has been growing in popularity. If you know how to use a particular planning software properly, it can seriously make your life easier. We know that <a href=\"https:\/\/blog.qceventplanning.com\/2016\/11\/event-planning-technology-doesnt-suck\/\" rel=\"noopener\" target=\"_blank\">new technologies<\/a> can be intimidating at first. That\u2019s why there are tutorials to help you overcome the learning curve faster. Don\u2019t be shy! Once you get the hang of it, you\u2019ll be glad you did!<\/p>\n<p>Think about how much time you could save by using a program that helps you manage your tasks. Event planning software is usually fairly straightforward. Look for apps that are easy to use. Don\u2019t waste your time trying to learn complex features from the get-go, that\u2019s not the point! Even Google Drive can be a huge help when planning. It backs up all your documents online so you\u2019ll never lose access to your important files or contacts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-2.jpg\" alt=\"professional event and wedding planning graduate working on her business with time-saving software\" class=\"alignnone size-full wp-image-15771\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-2.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-2-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Some applications even allow you to collaborate with other planners and vendors. One of our favorite features is progress tracking. Think about crossing something off your to-do list. That satisfied feeling? You&#8217;ll still get that with tracking software! Every software program has its strengths and weaknesses, so don\u2019t be afraid to use multiple apps to get the job done.<\/p>\n<p>Some software programs even have features that allow you to sell tickets to the events you plan. Say goodbye to making multiple trips to the printer! This also makes it easier for attendees to check into your events. When it\u2019s possible to do everything from your mobile phone, why not go for it?<\/p>\n<p>If software sounds like something you would like to try out, check out this <a href=\"https:\/\/blog.qceventplanning.com\/2017\/02\/top-5-apps-you-need-for-your-wedding-planning-career\/\" rel=\"noopener\" target=\"_blank\">list of the best tech tools<\/a> for event planning!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4Prepare_your_emergency_kit\"><\/span>4.\tPrepare your emergency kit<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can prepare as much as possible for your events, but, sometimes, it can be hard to be productive on the day-of. If you\u2019ve done your job right, you\u2019ll find yourself calmly overseeing all the operations of the event. Does that sound like a fairytale? It almost is. Always expect the unexpected. When you aren&#8217;t on your toes, you can\u2019t be a productive problem solver on the day-of.<\/p>\n<p>And isn\u2019t that one of the main reasons that clients hired you? Unless they are seasoned planners themselves, they won\u2019t know how to <a href=\"https:\/\/blog.qceventplanning.com\/2018\/05\/9-disasters-all-wedding-and-event-planning-schools-should-prepare-you-for\/\" rel=\"noopener\" target=\"_blank\">deal with disasters<\/a>. That\u2019s where you come in \u2013 the hero!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-.jpg\" alt=\"bridal emergency last minute wedding planner stepping in to help\" class=\"alignnone size-full wp-image-15768\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135-.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/04\/Event-in-post-135x135--300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>We cannot emphasize the importance of an emergency kit enough. A bride will not be able to mingle and repair venue decor at the same time \u2013 nor will you want her to! If you have a kit filled with all the essentials, you\u2019ll be able to solve problems much faster.<\/p>\n<p>Stain removers, a sewing kit, a stapler, copies of the wedding timeline and layout, and a first aid kit are some of the most basic essentials for a wedding emergency. Our motto is that you can never be over prepared. An <a href=\"https:\/\/blog.qceventplanning.com\/2015\/09\/infographic-event-planner-emergency-kit-shopping-list\/\" rel=\"noopener\" target=\"_blank\">emergency kit<\/a> isn\u2019t a one-size fits all resource. Every event will have different emergency necessities. For example, if you\u2019re planning a destination event, some sunscreen and extra water bottles won\u2019t hurt. <\/p>\n<p>Event planning is a challenging career. Not everyone has what it takes! Professional planners know that saving a few minutes here and there can really add up. We hope this list of tips will help make you more productive&#8230;and less stressed out!<\/p>\n<h3 align = \"center\"><i>Nothing can help your event planning career like proper training. Check out our <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/event-and-wedding-planning\/\" rel=\"noopener\" target=\"_blank\">Event &#038; Wedding Planning Course<\/a> to get started!<\/h3>\n<p><\/a><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Event planners know all too well that there are never enough hours in the day. Check out this list of tips to boost your productivity!<\/p>\n","protected":false},"author":13,"featured_media":15772,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[3,21],"tags":[],"ppma_author":[355],"class_list":["post-14236","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-planning-tips","category-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Boost Your Productivity with These 4 Event Planning Tips! - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Event planners know all too well that there are never enough hours in the day. Check out this list of tips to boost your productivity!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/04\/boost-productivity-4-event-planning-tips\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Boost Your Productivity with These 4 Event Planning Tips!\" \/>\n<meta property=\"og:description\" content=\"Event planners know all too well that there are never enough hours in the day. 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