{"id":14563,"date":"2018-06-21T06:41:49","date_gmt":"2018-06-21T11:41:49","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=14563"},"modified":"2018-06-21T06:41:49","modified_gmt":"2018-06-21T11:41:49","slug":"using-event-planning-courses-to-master-afterparty","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/using-event-planning-courses-to-master-afterparty","title":{"rendered":"The Party Isn\u2019t Over Yet: Using Event Planning Courses to Master the Afterparty"},"content":{"rendered":"<p>Your clients probably just hired you to plan the ceremony and reception. After that, they probably didn\u2019t think twice about using your services to plan an afterparty! But in an age where some afterparties turn into all-night ragers for over 50 people, your expertise is invaluable. Keep reading for some tips and tricks for planning the perfect afterparty using your event planner training!<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/using-event-planning-courses-to-master-afterparty\/#Ask_ahead\" >Ask ahead<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/using-event-planning-courses-to-master-afterparty\/#The_tone_of_the_afterparty\" >The tone of the afterparty<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/using-event-planning-courses-to-master-afterparty\/#Ensuring_numbers_budget_planning\" >Ensuring numbers &amp; budget planning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/using-event-planning-courses-to-master-afterparty\/#Food_Drink\" >Food &amp; Drink<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/using-event-planning-courses-to-master-afterparty\/#Location\" >Location:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/using-event-planning-courses-to-master-afterparty\/#Arrange_for_transportation\" >Arrange for transportation<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Ask_ahead\"><\/span>Ask ahead<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Planning logistics for an afterparty seems easy. After all, compared to the actual wedding and reception, it\u2019s not as involved of a process! But when you need to account for <a href=\"https:\/\/blog.qceventplanning.com\/2016\/09\/ready-deal-7-wedding-guests\/\" target=\"_blank\" rel=\"noopener\">drunk guests<\/a> and noise restrictions, a little forethought goes a long way. Especially if the wedding occurs on a Saturday, hitting the club with 30 guests without reserving tables could mean being shut out altogether.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-14568\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/06\/the-morning-after-a-party.jpg\" alt=\"the morning after a party\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/06\/the-morning-after-a-party.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/06\/the-morning-after-a-party-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Ask your clients what they want for their afterparty. You\u2019re not a mind-reader! Yes, you have a couple wedding and event planning courses under your belt. But it doesn\u2019t mean that you can anticipate what your clients are envisioning for their post-reception bash! Go over the details of the party like would with the reception. Ask them how many people they expect to attend the event. You should discuss other logistics such as time and budget, too. While this party is supposedly laid back and more casual, some party components do require your attention to detail!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_tone_of_the_afterparty\"><\/span>The tone of the afterparty<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Usually, the afterparty is more relaxed. The official ceremonial aspects of the wedding are complete, so the pressure is gone! After the alcohol starts flowing, the atmosphere of the reception starts to become more easy-going.<\/p>\n<p>Ask your clients how wild or low-key they want the gathering to be. More often than not, the bride and groom are probably exhausted after such a long day. Meanwhile, other couples want a more traditional wedding and reception but want their afterparty to become bottle-popping blowouts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-14569\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/06\/exhausted-bride-and-groom-after-wedding.jpg\" alt=\"exhausted bride and groom after wedding\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/06\/exhausted-bride-and-groom-after-wedding.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/06\/exhausted-bride-and-groom-after-wedding-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>From your courses, you\u2019ve learned how <a href=\"https:\/\/blog.qceventplanning.com\/2015\/08\/event-client-consultation-questions-creating-the-concept\/\" target=\"_blank\" rel=\"noopener\">to conduct your client consultations<\/a>. Your communication skills are your biggest asset. Even if you just have an idea of the tone to work with, it gives you a good indication of how much you can do for them when you\u2019re planning the rest of their wedding. The budget, location, food and drink, and transportation possibilities will unravel throughout the main reception\u2019s planning process.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ensuring_numbers_budget_planning\"><\/span>Ensuring numbers &amp; budget planning<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>For the budget, factor it into your plans as soon as you know the afterparty won\u2019t be held just at a friend\u2019s home. And no, you can\u2019t just reallocate the contingency fund! You never know when something might go wrong before, during, or after the celebrations. So don\u2019t cut into that fund! Instead, re-evaluate the event\u2019s priorities with your clients. It will sway their decision if they find they need the budget allocated elsewhere.<\/p>\n<p>If the afterparty is receiving a cut of the budget, you\u2019ll want to make sure that it\u2019s worth the money. Even if you don\u2019t have the details ironed out, briefly mention the party on the wedding invites and see what interest there is. Then on the day of, have the DJ or a member of the wedding party take the mic to make an announcement towards the end of the reception. If nobody is going to show up to the afterparty except 4 people, use your judgment to advise your clients about potential activities and locations. When some couples budget upwards of $8000 on just an afterparty \u2026 you\u2019ll want to know that there\u2019s demand for it!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Food_Drink\"><\/span>Food &amp; Drink<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We know, we know. The afterparty immediately follows the reception where a full meal was served! But some bride and grooms hardly have any time to sit down, let alone eat during the reception. Couples are busy making the rounds to thank their guests and converse with their relatives. They\u2019re probably starving by the time reception winds down. They\u2019ll thank you for having a few hot and cold platters of food\u2014or even a few X-Large pizzas on standby!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"469\" class=\"alignnone size-full wp-image-14573\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/06\/wedding-planning-post-wedding-pizza.jpg\" alt=\"wedding planning post wedding pizza\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/06\/wedding-planning-post-wedding-pizza.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/06\/wedding-planning-post-wedding-pizza-300x209.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>As for alcohol, guests have probably had a great deal to drink since cocktail hour. Make sure you always provide alternative drink options. Mock-tails, soda, and plenty of water! You may wish to keep the bartenders on hand for the afterparty if it\u2019s held at the same venue or at another room in the building. Be sure that this is outlined in the contract. Your catering staff might be charging a <a href=\"https:\/\/blog.qceventplanning.com\/2018\/02\/know-handle-7-event-budget-busters\/\" target=\"_blank\" rel=\"noopener\">pretty penny for overtime work<\/a>. You don\u2019t want your clients to be slapped with an unexpectedly huge bill at the end.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Location\"><\/span>Location:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If your clients want their afterparty to be held back at a friend\u2019s or relative\u2019s private property, your job is basically done. But if they want to hit up another venue? With some many people drunk, you\u2019ll want to make sure the new location is easy to get to. As we mentioned before, the budget may restrict the venue locations available. You can first consider hosting the afterparty at the same reception venue. But you\u2019ll have to inquire about whether they have a strict cut-off time for noise. You may be able to score a deal with them to move to another room or location on the same property and continue the festivities.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-14571\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2018\/06\/wedding-reception-after-part-at-a-club.jpg\" alt=\"wedding reception after part at a club\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/06\/wedding-reception-after-part-at-a-club.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2018\/06\/wedding-reception-after-part-at-a-club-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>If they want to move to a bar, reserve them a couple tables ahead of time. Other options include arcade bars or karaoke rooms for a unique experience. From your courses, you know timing is everything. Ask management when last call is. If the reception runs late, you don\u2019t want to shuttle everyone to the afterparty with only 15 minutes to spare until they stop serving!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Arrange_for_transportation\"><\/span>Arrange for transportation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>For a cost-effective transportation plan, have the afterparty walking distance from the reception. This way, people returning to their hotels to freshen up won\u2019t be discouraged by the distance to return. It\u2019ll also make the roads a lot safer\u2014no DUIs under your watch!<\/p>\n<p>Alternatively, arrange for shuttles that take people from the reception to the afterparty and from the afterparty back to the hotel. This strategy is especially handy for <a href=\"https:\/\/blog.qceventplanning.com\/2017\/03\/destination-wedding-planning-101\/\" target=\"_blank\" rel=\"noopener\">destination weddings.<\/a> When you\u2019re already booking up blocks in hotels, you\u2019ll be able to gather up everyone and return them safely. Otherwise, old-school designated drivers and a fleet of cabs and Ubers will do the trick!<\/p>\n<p>Got more tips on how to plan the perfect afterparty? Let us know!<\/p>\n<h3 align=\"center\"><i>Not everything goes according to plan. Here are <a href=\"https:\/\/blog.qceventplanning.com\/2018\/05\/9-disasters-all-wedding-and-event-planning-schools-should-prepare-you-for\/\" target=\"_blank\" rel=\"noopener\">9 disasters all wedding and event planning schools should prepare you for<\/a>!<\/i><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Here are some tips and tricks to planning the perfect afterparty using your event planner training!<\/p>\n","protected":false},"author":9,"featured_media":14575,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[21],"tags":[],"ppma_author":[351],"class_list":["post-14563","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Party Isn\u2019t Over Yet: Using Event Planning Courses to Master the Afterparty - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Your skills aren&#039;t just limited to planning the wedding ceremony and reception! Check out our tips on how to plan an amazing after party using everything you&#039;ve learned from your event planning courses!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/using-event-planning-courses-to-master-afterparty\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Party Isn\u2019t Over Yet: Using Event Planning Courses to Master the Afterparty\" \/>\n<meta property=\"og:description\" content=\"Your skills aren&#039;t just limited to planning the wedding ceremony and reception! 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