{"id":16420,"date":"2019-03-14T07:48:28","date_gmt":"2019-03-14T12:48:28","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=16420"},"modified":"2019-03-14T07:48:28","modified_gmt":"2019-03-14T12:48:28","slug":"whats-missing-from-an-event-planner-job-description","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description","title":{"rendered":"What&#8217;s Missing from an Event Planner Job Description?"},"content":{"rendered":"<p>If you love the thrill of planning memorable events, then you probably have an idea of what event planning jobs demand from their planners. But there\u2019s a lot more to the job besides the opportunities for travel and the joy of seeing people in celebration. Job descriptions often leave out the most important parts of the job\u2014what <a href=\"https:\/\/blog.qceventplanning.com\/2015\/07\/a-day-in-the-life-of-a-wedding-planner-what-the-big-day-looks-like\/\" target=\"_blank\" rel=\"noopener noreferrer\">event planning is <em>actually<\/em> like from day to day<\/a>. Yes, that means the un-glamorous, nitty-gritty stuff.<\/p>\n<p>Since the industry is so specialized, event production companies expect applicants to already have thorough knowledge about the local industry when applying. As a novice planner, you probably have no idea what you\u2019re getting yourself into. Don\u2019t stress, we\u2019re here to help! Keep reading for some of the skills and tasks you might not expect to see in an event planner job description.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\/#You_need_people_skills\" >You need people skills<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\/#Excel_in_writing_and_communication\" >Excel in writing and communication<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\/#Set_expectations_about_your_event_planning_services\" >Set expectations about your event planning services<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\/#Be_flexible_and_reliable\" >Be flexible and reliable<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\/#You_need_to_be_tech-savvy\" >You need to be tech-savvy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\/#You_wont_have_a_chance_to_sit\" >You won\u2019t have a chance to sit<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\/#Your_job_isnt_done_before_the_big_event\" >Your job isn\u2019t done before the big event<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"You_need_people_skills\"><\/span>You need people skills<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-16425\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161125.153.jpg\" alt=\"backyard party by professional event planner\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161125.153.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161125.153-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>As an event planner, you\u2019ll work closely with your suppliers, distributors, vendors, and clients. And if you\u2019re planning milestone events, you\u2019ll also have to collaborate with family members and friends of your clients.<\/p>\n<p>Get used to being thoroughly transparent and connect with your clients. Especially for private and personal event planning, emotions may run high. Being empathetic and understanding can go a long way\u2014you may even earn yourself a repeat client.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Excel_in_writing_and_communication\"><\/span>Excel in writing and communication<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Excellent people skills and communication skills are a must in this line of work! A communication breakdown can happen at any time, from the initial call to <a href=\"https:\/\/blog.qceventplanning.com\/2015\/08\/event-client-consultation-questions-creating-the-concept\/\" target=\"_blank\" rel=\"noopener noreferrer\">the client consultation<\/a> to the day-of. If this happens, it means that one or both parties are frustrated and may have the wrong information. If your clients are frustrated with a lack of clarity and communication from you, you may earn some <a href=\"https:\/\/blog.qceventplanning.com\/2014\/11\/handle-bad-reviews\/\" target=\"_blank\" rel=\"noopener noreferrer\">nasty reviews<\/a> from them. If you\u2019re just starting out, it can kill your career!<\/p>\n<p>Needing to have strong oral communication skills may seem obvious to you. But what\u2019s not obvious is that you must also have strong writing skills. You may excel at speaking to people (this ties in with those people skills!), but being equally persuasive in your writing is tough. You\u2019ll be writing many proposals throughout the course of your career. These proposals will determine whether a client chooses you over the competition. So brush up on your writing!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Set_expectations_about_your_event_planning_services\"><\/span>Set expectations about your event planning services<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-16426\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161153.076.jpg\" alt=\"big outdoor celebration event\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161153.076.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161153.076-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>If you plan to start your own event planning business, you\u2019ll need to get this right. No one will be able to clarify your services on your behalf! Be sure to let your clients know exactly what you\u2019re responsible for and what you aren\u2019t. Sometimes, you may encounter clients with crazy expectations. In these cases, <a href=\"https:\/\/blog.qceventplanning.com\/2016\/05\/art-saying-no\/\" target=\"_blank\" rel=\"noopener noreferrer\">learn how to say no<\/a>. You don\u2019t want to make promises you can\u2019t fulfill. Relay your fees and the timeline associated with your services\u2014there shouldn\u2019t be any grey areas!<\/p>\n<p>Finally, write everything clearly into a contract and invite questions. You don\u2019t want to take chances with your business. Take the advice of QC Event School tutor <a href=\"https:\/\/blog.qceventplanning.com\/2019\/02\/how-to-prepare-your-event-and-wedding-planning-business-for-2019\/\" target=\"_blank\" rel=\"noopener noreferrer\">Athena DeVonne, and get a lawyer to review your contract<\/a>!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Be_flexible_and_reliable\"><\/span>Be flexible and reliable<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You aren\u2019t going to be working a standard 9-5 job. If that\u2019s what you\u2019re expecting, then you may be in the wrong profession. Some days, you\u2019ll have zero appointments but many office and administrative tasks. Other days, you\u2019ll be slammed with back-to-back appointments. You\u2019ll have many long days and nights, especially in the days leading up to the event!<\/p>\n<p>Over the course of your career as an event planner, expect to do <em>lots<\/em> of driving. From venue appointments to client meetings to supplier check-ins, you better be able to cart yourself from place to place. Costs for taxis and Ubers can quickly add up, and the bus just isn\u2019t reliable. Being punctual is of the utmost importance\u2014your clients need to know that they can rely on you!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"You_need_to_be_tech-savvy\"><\/span>You need to be tech-savvy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-16424\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T160907.077.jpg\" alt=\"tech savvy event planning job professional\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T160907.077.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T160907.077-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>The degree of tech-savviness depends on the specific types of events you plan within <a href=\"https:\/\/blog.qceventplanning.com\/2018\/03\/event-planning-careers-thrive-6-industries\/\" target=\"_blank\" rel=\"noopener noreferrer\">the events industry<\/a>. If you\u2019re in charge of planning a rustic wedding, for example, you probably won\u2019t need to know the ins and outs of online event marketing. However, if you are planning a corporate conference, you\u2019ll need to know how to use <a href=\"https:\/\/blog.qceventplanning.com\/2018\/09\/how-to-use-social-media-to-engage-corporate-event-attendees\/\" target=\"_blank\" rel=\"noopener noreferrer\">social media to engage event attendees<\/a>.<\/p>\n<p>As your event planning business grows, you\u2019ll hire more event planners and assistants. Managing schedules and keeping your business organized can suddenly become much harder. You\u2019ll need to acquaint yourself with the latest and greatest tech to ensure your business can keep up with the demands of a 21<sup>st<\/sup>-century planning business!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"You_wont_have_a_chance_to_sit\"><\/span>You won\u2019t have a chance to sit<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Event planning is more physically straining than you think! You\u2019ll be on your feet for most of the working day, running around from appointment to appointment. And that doesn\u2019t even take into consideration the day of the event!<\/p>\n<p>Now, we\u2019re not saying that you have to be in the best shape of your life. But exercise should definitely be part of your daily routine to prevent injuries on the job. After all, you may have to help move boxes of <a href=\"https:\/\/blog.qceventplanning.com\/2018\/10\/what-does-an-event-decorator-do\/\" target=\"_blank\" rel=\"noopener noreferrer\">event decor<\/a>, and you\u2019re definitely supposed to help deal with the event venue aftermath\u2026<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Your_job_isnt_done_before_the_big_event\"><\/span>Your job isn\u2019t done before the big event<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-16427\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161454.860.jpg\" alt=\"Tablescape event planning and party planning event decor \" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161454.860.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2019\/03\/Event-in-post-135x135-2019-03-13T161454.860-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Those new to the field may think that all the planning work takes place before the event and that\u2019s it\u2014it\u2019s called <em>planning<\/em>, right? But no matter how well-prepared you are for an event, there\u2019s are still lots to do on the day of (and after!) Day-of coordination is a huge part of the job! That\u2019s why some DIY engaged couples will plan their weddings but still hire <a href=\"https:\/\/blog.qceventplanning.com\/2017\/10\/day-problem-solving-tips-event-planning-course-sample\/\" target=\"_blank\" rel=\"noopener noreferrer\">day-of wedding coordinators<\/a>.<\/p>\n<p>You will also be expected to help clean up. Unfortunately, you can\u2019t always \u201cwait for the clean-up crew\u201d to do it all. Especially if an event runs late, you\u2019ll be <a href=\"https:\/\/blog.qceventplanning.com\/2018\/02\/know-handle-7-event-budget-busters\/\" target=\"_blank\" rel=\"noopener noreferrer\">paying a premium for staff to stay on-site<\/a> to accommodate the event guests. That means you\u2019ll have to use your expert skills to help wind down celebrations and then stay late to help clean up.<\/p>\n<p>Even after the event is over, there\u2019s <a href=\"https:\/\/blog.qceventplanning.com\/2016\/01\/after-the-wedding-heres-what-you-need-to-do-next\/\" target=\"_blank\" rel=\"noopener noreferrer\">still work that needs to be done<\/a>. It\u2019s important to follow up with your venues and clients to thank them for working with you. Maintaining a good relationship with your past clients will do wonder in building up your business\u2019s reputation (get those reviews!). And don\u2019t forget\u2014the best type of marketing is positive word-of-mouth!<\/p>\n<p>Any other tasks and skills often missed in an event planner\u2019s job description? Let us know!<\/p>\n<h3>Don\u2019t make silly mistakes! QC tutor Alyssa Perna recaps the <a href=\"https:\/\/blog.qceventplanning.com\/2019\/02\/mistakes-all-rookie-event-planners-make-their-first-year\/\" target=\"_blank\" rel=\"noopener noreferrer\">5 rookie mistakes all event planners make their first year<\/a>!<\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Event planner job descriptions often leave out the most important parts of the job\u2014the daily tasks and necessary skills needed every day. Here are 7 common skills and tasks often excluded from the job description!<\/p>\n","protected":false},"author":9,"featured_media":16428,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[11],"tags":[],"ppma_author":[351],"class_list":["post-16420","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-career"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What&#039;s Missing from an Event Planner Job Description? - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Event planner job descriptions often leave out the most important parts of the job\u2014the daily tasks and skills of an event planner actually on-the-job. Here are 7 common skills and tasks often excluded from the job description!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What&#039;s Missing from an Event Planner Job Description?\" \/>\n<meta property=\"og:description\" content=\"Event planner job descriptions often leave out the most important parts of the job\u2014the daily tasks and skills of an event planner actually on-the-job. 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