{"id":18253,"date":"2020-03-03T10:02:18","date_gmt":"2020-03-03T15:02:18","guid":{"rendered":"https:\/\/www.qceventplanning.com\/blog\/?p=18253"},"modified":"2020-03-03T10:02:18","modified_gmt":"2020-03-03T15:02:18","slug":"the-job-description-of-an-event-planner","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner","title":{"rendered":"The Job Description of an Event Planner"},"content":{"rendered":"<p>Do you have an interest in becoming an event and\/or wedding planner, but don\u2019t <em>quite <\/em>know what exactly that means? For instance, what sort of things would be a normal part of your job? Are there different kinds of event planners? If so, what sets them apart?<\/p>\n<p>Here, we\u2019ll break down an event planner\u2019s <a href=\"https:\/\/www.qceventplanning.com\/career-training\/event-planner-job-descriptions\/\" target=\"_blank\" rel=\"noopener noreferrer\">job description<\/a>. This way, you\u2019ll know exactly if this is the career for you \u2013 and how to get started!<\/p>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135.jpg\"><img decoding=\"async\" class=\"alignnone size-full wp-image-18260\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135.jpg\" alt=\"Woman planning vacation, self-development concept. Female manager dreaming about summer rest and write trip plans into notebook\" \/><\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner\/#The_3_different_kinds_of_event_planners\" >The 3 different kinds of event planners<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner\/#What_all_event_planners_have_in_common\" >What all event planners have in common<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner\/#How_do_you_do_this\" >How do you do this?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner\/#Other_major_areas_of_the_event_planner_job_description\" >Other major areas of the event planner job description:<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_3_different_kinds_of_event_planners\"><\/span>The 3 different kinds of event planners<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To start, there are 3 main types of event planners:<\/p>\n<h3>1) General \/ private event \/ party planners.<\/h3>\n<p>This kind of event planner typically covers private events and parties such as:<\/p>\n<ul>\n<li>Luxury events<\/li>\n<li>Gender reveal parties<\/li>\n<li>Baby showers<\/li>\n<li>Graduation celebrations<\/li>\n<li>Baptisms &amp; other religious celebrations<\/li>\n<li>Anniversaries,<\/li>\n<li>Birthdays<\/li>\n<li>Retirement &amp; other milestone parties<\/li>\n<li>And more!<\/li>\n<\/ul>\n<h3>2) Corporate event planners.<\/h3>\n<p>With a focus in event management, a corporate event planner is responsible for organizing business events. Examples would include:<\/p>\n<ul>\n<li>Fundraisers, galas, and charity events<\/li>\n<li>Corporate dinners<\/li>\n<li>Product launches<\/li>\n<li>Holidays parties<\/li>\n<li>Seminars, expos, and <a href=\"https:\/\/www.qceventplanning.com\/blog\/2014\/10\/trade-shows-get-rock\/\" target=\"_blank\" rel=\"noopener noreferrer\">Trade Shows<\/a><\/li>\n<li>Executive retreats<\/li>\n<li>And much more!<\/li>\n<\/ul>\n<h3>3) Wedding planners.<\/h3>\n<p>A very popular career option in the event planning world, a wedding planner (logically) helps clients to map out, put together, and execute their wedding days. In this field, one can also train and certify themselves to be a <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/luxury-wedding-and-event-planning-specialization\/\" target=\"_blank\" rel=\"noopener noreferrer\">luxury wedding planner<\/a> and\/or a <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/destination-wedding-planning-specialization\/\" target=\"_blank\" rel=\"noopener noreferrer\">destination wedding planner<\/a>, too!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_all_event_planners_have_in_common\"><\/span>What all event planners have in common<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Regardless of the type of events you prefer to coordinate, the goal of every job is exactly the same:<\/p>\n<h4 style=\"text-align: left;\"><strong>To work with your client in order to identify her wants, needs, and overall vision. Then to use your expertise to provide that for her, in a way that produces the most customer satisfaction.<\/strong><\/h4>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-1.jpg\"><img decoding=\"async\" class=\"alignnone size-full wp-image-18261\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-1.jpg\" alt=\"Florariums with stones and flowers hang among the lamps from the ceiling. Decor\" \/><\/a><\/p>\n<p>Basically? Do what you can to make your client\u2019s dreams come true!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_do_you_do_this\"><\/span>How do you do this?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>All of the 3 types of event planners listed above have similar To-Do checklists. The tasks therein must be completed in order to successfully pull off any client\u2019s event. Here are 5 regular parts of any event planner\u2019s job description\u2026<\/p>\n<h3>1 \u2013 Having an initial consultation with the client<\/h3>\n<p>Before any planning can be done, you will first need to schedule a meeting with the client. Here, the client will typically have questions for you to answer, so they can better understand your services. They want to know that you\u2019re the right fit for them, after all!<\/p>\n<p>Similarly, this is the time for YOU to ask any and all questions needed for you to best understand the vision they have for their big day. From when they want the event to take place, to the budget, there is a <em>lot <\/em>of critical info you\u2019re going to need in order to get the job done.<\/p>\n<p>We\u2019ve already compiled a list of the Top 7 questions every planner should ask during each consultation, so feel free to <a href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/11\/the-7-questions-event-planners-should-ask-every-client\/\" target=\"_blank\" rel=\"noopener noreferrer\">check them out here<\/a>!<\/p>\n<h3>2 \u2013 Drawing up and signing a contract<\/h3>\n<p>Before you start doing <em>any <\/em>planning for your client\u2019s event, you need to make sure you\u2019re legally protected. Every event planner needs to have a contract drawn up and signed by all parties, for EVERY single job. The contract should clearly outline the services you offer, fees, clauses, and any other pertinent details. You can usually use a contract template, but make sure the template has been reviewed by an attorney before you start using it for all your clients.<\/p>\n<p>This contract is JUST as much for the client\u2019s benefit as well! Its entire purpose is to keep all parties liable and safe! If you\u2019re unsure what should and shouldn\u2019t be included, feel free to look over <a href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/11\/event-planner-contract-dos-and-donts\/\" target=\"_blank\" rel=\"noopener noreferrer\">this do\u2019s and don\u2019ts list<\/a> for writing your event planner contract.<\/p>\n<h3>3 \u2013 Working with different vendors<\/h3>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-18262\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2.jpg\" alt=\"flowers and sweets in a box in the shape of a heart in the hands of the girl in the pink skirt closeup with blurred background. White Orchid, pink roses, pink chrysanthemums, pink macaroons\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/p>\n<p>When organizing an event, it\u2019s almost a guarantee that you\u2019ll be working with at least one vendor\/supplier. Ask yourself, does you client\u2019s big day require any of the following:<\/p>\n<ul>\n<li>Food<\/li>\n<li>Flowers<\/li>\n<li>A venue<\/li>\n<li>Music<\/li>\n<li>Photographers<\/li>\n<li>Videographers<\/li>\n<li>Transportation<\/li>\n<li>D\u00e9cor<\/li>\n<li>Cake<\/li>\n<li>Etc.?<\/li>\n<\/ul>\n<p>If so, then it\u2019s YOUR responsibility to find the businesses capable of providing these services. But remember: your client is expecting a certain level of quality from you. So it\u2019s not enough to do the bare minimum and secure the first vendor that shows up on Google. Do your research to ensure that you <a href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/12\/how-to-find-the-perfect-vendors-for-your-event-career-in-event-planning\/\" target=\"_blank\" rel=\"noopener noreferrer\">only hire the best<\/a>!<\/p>\n<p>If you wouldn\u2019t want them being part of your <em>own <\/em>celebration, then you shouldn\u2019t use them for someone else\u2019s.<\/p>\n<h3>4 \u2013 Keeping your clients within their budget<\/h3>\n<p>This part is huge! Some clients may come in already with a set figure in their heads. Others may be a little less certain, and will need your help determining a budget that\u2019s realistic. Once it\u2019s been set, though, it\u2019s your responsibility to try and keep your clients <em>within <\/em>it as much as humanly possible.<\/p>\n<p>Use your connections, your knowledge, and your creativity to help them <a href=\"https:\/\/www.qceventplanning.com\/blog\/2018\/06\/stretch-budgets-and-shrink-guest-lists-with-a-certificate-in-event-planning\/\" target=\"_blank\" rel=\"noopener noreferrer\">save money wherever possible<\/a> (without sacrificing quality). Importantly, make sure you NEVER go above the agreed upon budget without first getting your client\u2019s permission <u>in writing<\/u>.<\/p>\n<h3>5 \u2013 Being a human calendar<\/h3>\n<p>As an event planner, you\u2019re going to need to be <a href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/01\/tips-staying-organized\/\" target=\"_blank\" rel=\"noopener noreferrer\">EXTREMELY organized<\/a> at all times. After all, it\u2019s you who\u2019s in charge of keeping on top of everything. This also means the timeline leading up to the event, and the schedule on the day of. If deadlines are approaching, you\u2019ll be expected to remind your client with ample notice.<\/p>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-3.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-18263\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-3.jpg\" alt=\"woman keeping organized with planner\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-3.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-3-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/p>\n<p>You\u2019ll need to remember when deposits are due and when RSVPs are needed. It\u2019ll be up to you to stay in touch with the other vendors, and organize everything with the venue. On the big day, you\u2019re the one who needs to make sure everything plays out when and where it should.<\/p>\n<p>The idea is to relieve the client from having to worry about ANY of these things!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Other_major_areas_of_the_event_planner_job_description\"><\/span>Other major areas of the event planner job description:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether you\u2019re a private planner or wedding planner, corporate planner or party planner, there are a few other crucial things that will always be part of your job description if you want to be successful:<\/p>\n<ul>\n<li><strong>Building up a strong portfolio. <\/strong>Your portfolio is a visual resume for potential clients. A strong event planning portfolio should showcase your qualifications, reviews, and a photo gallery. <a href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/12\/3-solid-event-portfolio-examples-to-look-up-to\/\" target=\"_blank\" rel=\"noopener noreferrer\">Here are 3 solid online portfolios to look up to<\/a>!<\/li>\n<li><strong>Putting time and effort into your online presence. <\/strong>We live in a digital world, where social media plays a huge role in how we connect with others. The way you use your <a href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/09\/event-planners-heres-step-social-media-game\/\" target=\"_blank\" rel=\"noopener noreferrer\">online social platforms<\/a> can give you the perfect opportunity to showcase your brand, build a following, and get your name out there. Alternately, no presence \u2013 or a <em>bad <\/em>one \u2013 can do some heavy damage to your reputation.<\/li>\n<li>When you have a positive professional experience with someone, keep that contact! This can be another vendor, a past client, etc. You never know when it\u2019ll come in handy. Trust us: in the event planning world, you <em>will <\/em>rely on <a href=\"https:\/\/www.qceventplanning.com\/blog\/2017\/09\/5-professionals-event-planners-network\/\" target=\"_blank\" rel=\"noopener noreferrer\">your network<\/a> more often than you realize.<\/li>\n<li><strong>Educating yourself. <\/strong>Any event planner who wants a successful career is going to want to learn as much as they can about the field, and become professional certified. Not only does it help you, your skill-set, and your portfolio\u2026 It\u2019ll look WAY better to clients, and give you a leg up on your competition. We cannot stress enough how valuable <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/\" target=\"_blank\" rel=\"noopener noreferrer\">event planning school and courses<\/a> are to your career!<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-4.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-18264\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-4.jpg\" alt=\"Delicious wedding reception. Birthday Cake on a background balloons party decor. Copy space. Celebration concept. Trendy Cake. Candy bar. Table with sweets, candies, dessert.\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-4.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-4-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/p>\n<p>Now that you know the foundation of any event planner job description, you can delve even deeper. <a href=\"https:\/\/www.qceventplanning.com\/blog\/2019\/03\/whats-missing-from-an-event-planner-job-description\/\" target=\"_blank\" rel=\"noopener noreferrer\">Find out some of the other qualifications and characteristics<\/a> needed so you can go from <em>good <\/em>to <em>great! <\/em>Do you have any more to add? Tell us in the comments!<\/p>\n<h4 style=\"text-align: center;\"><strong>Ready to become a certified planning professional this year? Enroll in <\/strong><strong><a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/event-and-wedding-planning\/\" target=\"_blank\" rel=\"noopener noreferrer\">QC\u2019s leading Event and Wedding Planning course<\/a><\/strong><strong> today! <\/strong><\/h4>\n","protected":false},"excerpt":{"rendered":"<p>Do you have an interest in becoming an event and\/or wedding planner, but don\u2019t quite know what exactly that means? For instance, what sort of things would be a normal part of your job? Are there different kinds of event planners? If so, what sets them apart? Here, we\u2019ll break down an event planner\u2019s job [&hellip;]<\/p>\n","protected":false},"author":18,"featured_media":18799,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[2,11],"tags":[],"ppma_author":[342],"class_list":["post-18253","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-career"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Job Description of an Event Planner - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"QC Event and Wedding Planning School breaks down the event planner job description, the different types of planners, and what to expect in your career!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Job Description of an Event Planner\" \/>\n<meta property=\"og:description\" content=\"QC Event and Wedding Planning School breaks down the event planner job description, the different types of planners, and what to expect in your career!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner\" \/>\n<meta property=\"og:site_name\" content=\"Pointers for Planners\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/QCEventPlanning\" \/>\n<meta property=\"article:published_time\" content=\"2020-03-03T15:02:18+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/03\/Copy-of-Event-Feature-Event-Logo-Overlay-100x100-69.png\" \/>\n\t<meta property=\"og:image:width\" content=\"672\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Sarah Cavanagh\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Sarah Cavanagh\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner\",\"url\":\"https:\/\/www.qceventplanning.com\/blog\/2020\/03\/the-job-description-of-an-event-planner\",\"name\":\"The Job Description of an Event Planner - 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