{"id":18712,"date":"2020-07-23T07:00:19","date_gmt":"2020-07-23T12:00:19","guid":{"rendered":"https:\/\/www.qceventplanning.com\/blog\/?p=18712"},"modified":"2020-07-23T07:00:19","modified_gmt":"2020-07-23T12:00:19","slug":"how-to-become-an-event-planner-during-covid-19","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2020\/07\/how-to-become-an-event-planner-during-covid-19","title":{"rendered":"How to Become an Event Planner During COVID-19"},"content":{"rendered":"<p><em>Amira Harris is the owner and destination wedding specialist of\u00a0<a href=\"https:\/\/www.aisletravelcalgary.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Aisle Travel&#x2122;<\/a>\u00a0based in Calgary, Alberta Canada. Aisle Travel&#x2122; provides Canadian couples with full group travel services,\u00a0<a href=\"\/online-event-courses\/destination-wedding-planning-specialization\/\" target=\"_blank\" rel=\"noopener noreferrer\">destination wedding planning<\/a>, and customized wedding group experiences. In addition to running her own business, Amira is also one of QC\u2019s leading tutors for the Destination Wedding Planning course.<\/em><\/p>\n<p>I\u2019m not going to sugarcoat it: planning an event can be stressful. Planning an event during <em><a href=\"https:\/\/www.who.int\/emergencies\/diseases\/novel-coronavirus-2019\" target=\"_blank\" rel=\"noopener noreferrer\">COVID-19<\/a> <\/em>brings on a whole new set of challenges! Now, you may be wondering how to become an event planner, but are hesitant due to, well, the whole pandemic problem. More so, you\u2019re likely even questioning, \u201cIs it even <em>possible<\/em> right now?\u201d<\/p>\n<p>The good news is that YES, it absolutely is! You just have to know which steps are the right ones to take \u2013 and which are best to avoid.<\/p>\n<p>Many of us are experiencing a pandemic for the first time. As such, we\u2019re navigating it the best way we know how. If you&#8217;re new to the <a href=\"\/blog\/2020\/03\/the-job-description-of-an-event-planner\/\" target=\"_blank\" rel=\"noopener noreferrer\">event planning<\/a> industry, or you\u2019re even a seasoned professional, you need to find ways to pivot your business and services.<\/p>\n<p>Today, I\u2019ll share 5 tips to get started. This way, you can be sure that you\u2019re moving in the right direction!<\/p>\n<p><strong><em><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154204.993.png\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-18715\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154204.993.png\" alt=\"\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154204.993.png 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154204.993-300x200.png 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/em><\/strong><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/07\/how-to-become-an-event-planner-during-covid-19\/#Offer_Specialized_Services\" >Offer Specialized Services<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/07\/how-to-become-an-event-planner-during-covid-19\/#Keep_Your_Clients_Potential_Clients_and_Yourself_Informed\" >Keep Your Clients, Potential Clients, and Yourself Informed<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/07\/how-to-become-an-event-planner-during-covid-19\/#Run_your_Business_Remotely\" >Run your Business Remotely<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/07\/how-to-become-an-event-planner-during-covid-19\/#Move_Your_Operations_Online\" >Move Your Operations Online<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2020\/07\/how-to-become-an-event-planner-during-covid-19\/#Prioritize_Personal_Motivation_and_Self-Care\" >Prioritize Personal Motivation and Self-Care<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Offer_Specialized_Services\"><\/span>Offer Specialized Services<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A lot of event and wedding planners have taken this time to get more creative and <a href=\"\/blog\/2019\/07\/career-in-wedding-planning-package-services-make-more-money\/\" target=\"_blank\" rel=\"noopener noreferrer\">innovative<\/a>.<\/p>\n<p>In the past, planners were offering full planning, partial planning, month-of coordination services, and even day-of services! COVID-19 has forced us to get craftier. Now, planners are offering elopements, micro weddings, \u201cpause-ponements\u201d, and <a href=\"\/blog\/2020\/03\/5-steps-to-planning-a-successful-virtual-conference\/\" target=\"_blank\" rel=\"noopener noreferrer\">virtual conferences<\/a> to their customers.<\/p>\n<p>The need for these types of events and weddings is because <a href=\"\/blog\/2020\/03\/how-the-coronavirus-outbreak-is-affecting-the-event-planning-industry-part-1\/\" target=\"_blank\" rel=\"noopener noreferrer\">circumstances have changed<\/a>. Similarly, it can also be due to the needs of the clients changing, or venues falling through in light of social distancing rules. With these offerings in most scenarios, the event\u2019s original date may still be kept. In some cases, you and your client will go with an alternative date.<\/p>\n<p>Flexibility is key in a pandemic, and you\u2019ll definitely learn how to adjust accordingly!<\/p>\n<p>With these new, specialized services, planning may be required on a much quicker timeline. Since the future is still in large part uncertain, you\u2019ll need to stay mindful of when works for all the other parties, and when doesn\u2019t. Clients who needed to cancel or postpone their event previously are now going to be starting back from scratch. As the industry pro, it\u2019ll be your job to step in and accommodate a certain date for them, or help to pick up the pieces.<\/p>\n<p>A big thing here is making sure you adopt the right mindset. What I mean by that is: approach each job in terms of what <a href=\"\/blog\/2020\/03\/how-the-coronavirus-outbreak-is-affecting-the-event-planning-industry-part-2\/\" target=\"_blank\" rel=\"noopener noreferrer\">events are <em>now<\/em><\/a><em>,<\/em> instead of what events <em>used <\/em>to look like before COVID-19 came.<\/p>\n<p>It\u2019s okay to dwell and feel sad for your clients that had to change plans. It\u2019s human nature to be emotional, and yearn for the past. But we need to dust ourselves off, and offer what can still very much be an exciting, memorable day \u2013 even if it happens to be with less guests.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Keep_Your_Clients_Potential_Clients_and_Yourself_Informed\"><\/span>Keep Your Clients, Potential Clients, and Yourself Informed<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As much as it sucks to admit it, COVID-19 will be around for a while yet. Even though things are uncertain, it shouldn\u2019t stop clients from celebrating! They just have to do it safely, and on a smaller scale.<\/p>\n<p><strong><em><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154243.441.png\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-18716\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154243.441.png\" alt=\"\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154243.441.png 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154243.441-300x200.png 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/em><\/strong><\/p>\n<p>Venues and businesses are slowly re-opening, and all have put measures in place. As planners, clients will look to us for information. It\u2019s important that we stay on top of the ever-changing health and safety requirements! We need to make sure that we educate our clients on their options, and most importantly, handle it with care.<\/p>\n<p>Sure, clients may no longer be having a 300-guest event or wedding\/ But that doesn\u2019t mean they still can\u2019t an awesome celebration at an amazing location, rife with florals, decor, delicious food, etc. It\u2019ll simply need to be a smaller guest list, and with extra precautions.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Run_your_Business_Remotely\"><\/span>Run your Business Remotely<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Many businesses needed to go this route once social distancing started. As planners, e-services offer a practical, safe, and flexible way to adjust, while still being able to <a href=\"\/blog\/2020\/05\/5-ways-event-planning-pros-should-leverage-social-media-during-covid-19\/\" target=\"_blank\" rel=\"noopener noreferrer\">run a business<\/a>.<\/p>\n<p>Even though most of us like to meet with couples in-person, their well-being (as well as our own) is far more important. For instance, you can have client consultations and follow-up meetings on Zoom, Skype, Google Hangouts, etc. You can easily have phone consults, too, but providing your client with the option to see each other face-to-face (so to speak) is often a preferred method. It makes the appointments far more personable, and allows you and your client to connect.<\/p>\n<p>I\u2019ll admit, I do miss interacting with my clients in-person. I miss meeting new couples, and getting that special kind of contact. However, keeping all parties safe and working from home right now just feels right. Even with social distancing, you can continue your relationships with your clients, vendors, and suppliers in a manner that doesn\u2019t pose any risk.<\/p>\n<p>Plus, many of us have quickly discovered that remote services are a <em>great <\/em>option to incorporate into our businesses <em>anyways<\/em>! By offering <a href=\"\/blog\/2020\/03\/how-to-work-remotely-as-an-event-and-wedding-planner\/\" target=\"_blank\" rel=\"noopener noreferrer\">e-planning services<\/a>, you can expand your business to long-distance clients as well!<\/p>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154322.895.png\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-18717\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154322.895.png\" alt=\"\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154322.895.png 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154322.895-300x200.png 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Move_Your_Operations_Online\"><\/span>Move Your Operations Online<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This ties in with running your business remotely, and trying to do as much as possible online. A lot of venues offer virtual tours so that clients can still have the option to view it from the comfort of their own home. Many businesses are also offering virtual consults to fall in line with social distancing, as well as other <a href=\"\/blog\/2020\/04\/how-to-live-stream-your-clients-wedding-online\/\" target=\"_blank\" rel=\"noopener noreferrer\">virtual services<\/a> that are not typically the norm for them.<\/p>\n<p>For example, we have a local bridal shop where brides can make an appointment for someone to show them dresses online. After the virtual fashion show, the bride can then pick four dresses to be delivered to her. That way, she can try them on at home, and then purchase or order the dress of her choosing.<\/p>\n<p>It\u2019s a great and creative way to still offer a fulfilling client experience, without the pandemic posing any sort of threat! Taking your own operations online, and adapting to what\u2019s currently going on, shows that you\u2019re in this industry for the long hall.<\/p>\n<p>As planners, it\u2019s critical that we always be creative and find ways to keep moving forward.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Prioritize_Personal_Motivation_and_Self-Care\"><\/span>Prioritize Personal Motivation and Self-Care<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Keeping (or staying) motivated is always tough for new planners. Heck, it\u2019s even difficult for seasoned experts! We\u2019re all human, after all. We all go through the ups and downs of life, and wonder how much more we can take. Some days are easier than others, but we need to just keep on moving!<\/p>\n<p>It\u2019s important that we remember to <a href=\"\/blog\/2020\/04\/5-tips-for-supporting-your-mental-health-during-covid-19\/\" target=\"_blank\" rel=\"noopener noreferrer\">take care of ourselves<\/a> and our own mental health. COVID-19 has undoubtedly taken a toll on us all, and has reminded us why it\u2019s so important to keep up the practice of self-care. So, ask yourself: <em>what does self-care means to ME?<\/em><\/p>\n<p>Is it taking a walk? Enjoying a good book? Having a long, luxurious bubble bath? Binging Netflix? Whatever your preference is to disconnect, always find time to do it! We still need to do things that bring us joy; the things that get you motivated to tackle another day.<\/p>\n<p><strong><em><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154400.001.png\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-18718\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154400.001.png\" alt=\"\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154400.001.png 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2020\/07\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-2020-07-20T154400.001-300x200.png 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/em><\/strong><\/p>\n<p>As a parting note, I want to leave you with this: with so many unknowns, it\u2019s important to stay on top of the information out there. Providing up-to-date information to your clients is crucial, now more than ever. We can get the job done, so long as everyone is informed and on the same page. In terms of how to become an event planner, this is one thing you should <em>never <\/em>forget if you want to be successful!<\/p>\n<p>This is a new and unique situation for us all. Right now, our clients need us to guide them. It\u2019s up to us to make the best of the situation, and show them that their dream day CAN still happen!<\/p>\n<p>Stay safe and healthy. Happy planning!<\/p>\n<h3>Want to know how to become an event planner? Earn your professional certification by getting trained with QC\u2019s leading online <a href=\"\/online-event-courses\/event-and-wedding-planning\/\" target=\"_blank\" rel=\"noopener noreferrer\">Event &amp; Wedding Planning<\/a> Course!<\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Amira Harris is the owner and destination wedding specialist of\u00a0Aisle Travel&#x2122;\u00a0based in Calgary, Alberta Canada. Aisle Travel&#x2122; provides Canadian couples with full group travel services,\u00a0destination wedding planning, and customized wedding group experiences. In addition to running her own business, Amira is also one of QC\u2019s leading tutors for the Destination Wedding Planning course. I\u2019m not [&hellip;]<\/p>\n","protected":false},"author":18,"featured_media":18714,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[9,6,21],"tags":[],"ppma_author":[342],"class_list":["post-18712","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-from-the-experts","category-general-tips","category-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Become an Event Planner During COVID-19 - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Wondering how to become an event planner during COVID-19 and still be successful? 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