{"id":19661,"date":"2021-05-13T07:00:33","date_gmt":"2021-05-13T12:00:33","guid":{"rendered":"https:\/\/www.qceventplanning.com\/blog\/?p=19661"},"modified":"2021-05-13T07:00:33","modified_gmt":"2021-05-13T12:00:33","slug":"how-to-become-a-wedding-planner-contingency-planning","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2021\/05\/how-to-become-a-wedding-planner-contingency-planning","title":{"rendered":"How to Become a Wedding Planner: Contingency Planning"},"content":{"rendered":"<p><em>Want to know how to become a wedding planner? <a href=\"\/blog\/2020\/07\/industry-spotlight-mwai-yeboah\/\" target=\"_blank\" rel=\"noopener noreferrer\">Mwai Yeboah<\/a> reveals how to prepare for the unexpected and problem-solve like a pro! With over 15 years of industry experience, Mwai is the proud owner of <a href=\"https:\/\/lovefrommwai.co.uk\/\" target=\"_blank\" rel=\"noopener noreferrer\">Love, From Mwai<\/a> and one of QC Event School\u2019s leading tutors. In addition to the countless awards she has received over the years, Mwai has also written and published <a href=\"https:\/\/www.amazon.com\/Chaos-Free-Bride-Be-Purse-Sized-Declarations-ebook\/dp\/B07FYSWC5T\" target=\"_blank\" rel=\"noopener noreferrer\">her very own book<\/a>\u00a0about wedding planning.\u00a0<\/em><\/p>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-5.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-19666\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-5.jpg\" alt=\"How to become a wedding planner, Mwai Yeboah headshot\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-5.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-5-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2021\/05\/how-to-become-a-wedding-planner-contingency-planning\/#How_to_Become_a_Wedding_Planner_The_Importance_of_Contingency_Planning\" >How to Become a Wedding Planner: The Importance of Contingency Planning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2021\/05\/how-to-become-a-wedding-planner-contingency-planning\/#How_to_Become_a_Wedding_Planner_4_Common_Emergencies\" >How to Become a Wedding Planner: 4 Common Emergencies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2021\/05\/how-to-become-a-wedding-planner-contingency-planning\/#How_to_Become_a_Wedding_Planner_My_Final_Thoughts\" >How to Become a Wedding Planner: My Final Thoughts<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Become_a_Wedding_Planner_The_Importance_of_Contingency_Planning\"><\/span>How to Become a Wedding Planner: The Importance of Contingency Planning<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As you\u2019re learning how to become a wedding planner, you\u2019ve probably thought about contingency planning once or twice. Contingency planning is the need to prepare for the unexpected. After all, your job as a wedding planner encompasses everything (and I mean <em>everything<\/em>) it takes to ensure a celebration goes off without a hitch. If there&#8217;s a spill on a suit or a last-minute change of venue, it&#8217;ll be up to you to save the day by responding accordingly!<\/p>\n<p>As someone who\u2019s been a luxury wedding planner for twenty years, I can tell you this: there is no limit to the \u201ccrazy\u201d you will see throughout your career. So, what surprises and setbacks have I overcome? More importantly, how did I pull off an impeccable wedding at the end &#8211; despite the unexpected hiccups?<\/p>\n<p>Read on, because I&#8217;m going to spill <em>all<\/em> of the tea and tips&#8230; <span id=\"emoji-info-value\">&#x1f609;<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Become_a_Wedding_Planner_4_Common_Emergencies\"><\/span>How to Become a Wedding Planner: 4 Common Emergencies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>1 &#8211; Unwelcomed Weather<\/h3>\n<p>I\u2019m starting with the most obvious (and anticipated) wedding-day setback: <a href=\"\/blog\/2020\/06\/wedding-planning-course-sample-problem-solving\/\" target=\"_blank\" rel=\"noopener\">bad weather<\/a>. Sometimes, there&#8217;ll be windy days that threaten to upend a tented wedding. Other times, stormy skies might encroach on what <em>should<\/em> have been a sunny ceremony. Weather can be unpredictable. As a result, it sometimes has a way of surprising you.<\/p>\n<p>Regardless of what the forecast says, you absolutely <em>have<\/em> to have a weather contingency plan for every single event you plan &#8211; especially the outdoor ones. Here are some of my favorite stories and tips\u2026.<\/p>\n<h4>Tip #1: Keep tools on-hand that can help you deal with the effects of unwelcomed weather.<\/h4>\n<p>One time, it rained a <em>lot <\/em>more than anyone had anticipated. Because of this, our ceremony venue completely flooded just a few short days before the nuptials were set to take place! Luckily, we had a pump on hand. After two days of pumping, we were able to set up the ceremony as beautifully as ever. Phew!<\/p>\n<h4>Tip #2: Always (and I mean\u00a0<em>always<\/em>) have a backup venue.<\/h4>\n<p>Every single event I plan has a <a href=\"\/blog\/2017\/05\/event-planners-venue-7-things\/\" target=\"_blank\" rel=\"noopener\">backup venue<\/a> space or tent ready to go. Moreover, these backup venues are only one quick phone call away. I make sure to choose a space that\u2019s just as exciting and right for the aesthetic as the original venue. I do this because I never want a client to feel as though the space they\u2019re celebrating their union in is a \u201clast-resort\u201d.<\/p>\n<p>For one particular wedding, we had a beautiful al-fresco brunch planned. Unfortunately, rain was forecast and we had to quickly shift things to the backup venue. Luckily, though, the indoor venue ended up being a perfect fit for the Moroccan theme. Everyone was overjoyed to step inside and see the experience we&#8217;d created!<\/p>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-6.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-19667\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-6.jpg\" alt=\"Sunny outdoor beach wedding, bride and groom kissing\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-6.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-6-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/p>\n<h4>Tip #3: Don&#8217;t underestimate the effects of heat.<\/h4>\n<p>As you learn how to become a wedding planner, you&#8217;ll understand the value of preparing for rain on a wedding day. But <em>hot <\/em>weather can be just as devastating and destructive as wet weather! I once hosted an outdoor wedding in Rwanda and completely underestimated just how bad the heat would be. The fresh flowers literally began dying the MOMENT the stunning floral structure was complete.<\/p>\n<p>Luckily, we&#8217;d planned ahead. When we&#8217;d composed the original design, we&#8217;d taken into account the fact that we might not have enough flowers on-hand. (Locally, there weren\u2019t a ton of options.) So, we ended up bringing lots of backup greenery with us. This backup greenery ended up working as a perfect stand-in for the shriveled flowers. Moreover, it fit in beautifully with the garden location. Because of this experience, we now have a cold track on any one of our destination weddings that&#8217;s in a hot location.<\/p>\n<h3>2 &#8211; Wardrobe Malfunctions<\/h3>\n<p>There are a\u00a0<em>lot <\/em>of things that can go wrong <a href=\"\/blog\/2020\/01\/6-common-emergencies-youll-face-the-day-of-the-wedding\/\" target=\"_blank\" rel=\"noopener\">when it comes to clothing<\/a>. Broken heels, red-wine spills, fabric tearing, and zippers breaking are among the most common. As you prepare for your client&#8217;s big day, I encourage you to think through EVERY scenario that could possibly go wrong with the wedding wardrobe. This way, you have a plan to solve it!<\/p>\n<p>Wardrobe surprises are one of the most common \u201cuh-oh\u201d moments in weddings. This is exactly why my business always has a tailor on-site to fix any wardrobe issues. While paying a tailor to be on standby might seem expensive and excessive, being prepared is a <em>much<\/em> better option than having nothing but a shoulder shrug to offer your bride when her skirt rips.<\/p>\n<h4>How to Become a Wedding Planner Pro Tip: Keep your emergency kit properly stocked!<\/h4>\n<p>In addition to having a professional on-site, make sure your wedding-day <a href=\"\/blog\/2014\/11\/stocking_event_planner_emergency_kit\/\" target=\"_blank\" rel=\"noopener\">emergency kit<\/a> is stocked with:<\/p>\n<ul>\n<li>Veil weights (for windy days)<\/li>\n<li>Super glue<\/li>\n<li>Sewing kit<\/li>\n<li>Stain remover stick<\/li>\n<li>Hydrogen peroxide, baking soda, and a small bottle of club soda (all of which can work wonders on stains)<\/li>\n<li>Safety pins<\/li>\n<li>Double-sided tape<\/li>\n<li>Wardrobe tape<\/li>\n<li>Lint roller<\/li>\n<li>Static guard<\/li>\n<li>Boutonniere pins<\/li>\n<li>Blister pads and Band-Aids<\/li>\n<li>Anti-slip pads for inside of heels<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-7.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-19668\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-7.jpg\" alt=\"Bride exchanging vows with groom at wedding\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-7.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-7-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/p>\n<h3>3 &#8211; Forgotten Vows<\/h3>\n<p>During one of the weddings I planned, the Maid of Honor forgot to bring the bride\u2019s vows with her to the ceremony! I was actually my clients&#8217; Officiant and in the middle of marrying the couple when the MOH realized she\u2019d forgotten the vows. Luckily, I always carry printed copies of all my couples\u2019 vows with me for this exact reason! So, I simply pulled them from my pocket and handed them over to the bride. From vows to speeches, I recommend having a hard copy with you of all prepared remarks happening at the wedding &#8211; just in case.<\/p>\n<h3>4 &#8211; Vendor Mishaps<\/h3>\n<p>If you want to know how to become a wedding planner, one key thing to learn early on is that all weddings are a TEAM effort. You can&#8217;t make your client&#8217;s special day a reality without the help of <a href=\"\/blog\/2021\/01\/your-event-planning-career-5-vendors-to-network-with\/\" target=\"_blank\" rel=\"noopener\">vendors<\/a>.<\/p>\n<p>However, sometimes the unexpected will happen on the big day. Vendors may forget equipment, show up late, or outright cancel at the last minute. While you may not be <em>contractually<\/em> responsible for a vendor\u2019s mistake, you WILL be held responsible in the eyes of your client. If a florist forgets an arrangement, it\u2019s your problem. When a DJ doesn\u2019t show up, it\u2019s your problem. If a rental company brings the wrong color linens, it\u2019s your problem. If a photographer is late and misses the ceremony&#8230; You get the point.<\/p>\n<p>As a wedding planner, your job is to ensure things run smoothly. So, it&#8217;ll be up to you to mitigate the emergency to the best of your ability!<\/p>\n<h4>Tips for What to Do<\/h4>\n<p>This is where clear communication, backup plans, and a team-oriented approach will serve you well. <em>Never<\/em> treat the vendors as if their job is separate from your own. After all, a large part of your job is to make sure that the vendors are doing theirs. This means ensuring that:<\/p>\n<ul>\n<li>Everyone is working from the same <a href=\"\/blog\/2015\/09\/free-download-a-wedding-day-timeline-template\/\" target=\"_blank\" rel=\"noopener\">timeline<\/a>;<\/li>\n<li>You have everyone\u2019s mobile phone number stored, so you can contact them easily on the day-of the wedding;<\/li>\n<li>You understand who you\u2019ll be working with, should they be sick or have an emergency on the day-of;<\/li>\n<li>Everyone is aware what the contingency plans are, etc.<\/li>\n<\/ul>\n<p>There was one particular wedding I planned where the baker left the cake overnight in the hotel kitchen\u2019s cold room. The following day, they returned to find it had been knocked over. (Can you imagine?!) For our destination weddings, we always tell our bakers to have extra tiers, extra frosting, and extra decor readily available for instances just like this. In this situation, it took a while to rebuild and redecorate the top-tier of the cake. But because the baker had those extra tiers and supplies on-hand, she didn\u2019t have to bake a cake from scratch. As a result, when the reception time came around, no one was the wiser!<\/p>\n<p><a href=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-8.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"448\" class=\"alignnone size-full wp-image-19669\" src=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-8.jpg\" alt=\"Beautiful peach-colored wedding cake\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-8.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2021\/05\/Copy-of-Event-In-Post-Event-Logo-Overlay-135x135-Medium-Quality-8-300x200.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Become_a_Wedding_Planner_My_Final_Thoughts\"><\/span>How to Become a Wedding Planner: My Final Thoughts<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether we\u2019re talking about bad weather, a broken-down car, a family misunderstanding, or a vendor cancellation &#8211; as a wedding planner, you have to think of a contingency plan for <em>every<\/em> aspect of the event you\u2019re hosting! After all, at its core, learning how to become a wedding planner is really just learning how to creatively problem-solve, adjust, and adapt on the fly. This way, you can take whatever the wind throws your way with poise and professionalism. If you can do that, you\u2019ll be well on your way to a fruitful career in this incredible industry!<\/p>\n<p>Xoxo,<\/p>\n<p>-Mwai<\/p>\n<h3><strong>Learn how to become a wedding planner in as little as 3-6 months by <a href=\"https:\/\/enroll.qceventplanning.com\/\" target=\"_blank\" rel=\"noopener\">enrolling with QC Event School today<\/a>!<\/strong><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Want to know how to become a wedding planner? Mwai Yeboah reveals how to prepare for the unexpected and problem-solve like a pro! With over 15 years of industry experience, Mwai is the proud owner of Love, From Mwai and one of QC Event School\u2019s leading tutors. In addition to the countless awards she has [&hellip;]<\/p>\n","protected":false},"author":29,"featured_media":19664,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[3,9,6,21,4,11],"tags":[],"ppma_author":[363],"class_list":["post-19661","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-planning-tips","category-from-the-experts","category-general-tips","category-planning-tips","category-wedding-planning-tips","category-career"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Become a Wedding Planner: Contingency Planning - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"QC Event School tutor and industry expert, Mwai Yeboah, discusses how to become a wedding planner - and why contingency planning is critical!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qceventplanning.com\/blog\/2021\/05\/how-to-become-a-wedding-planner-contingency-planning\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Become a Wedding Planner: Contingency Planning\" \/>\n<meta property=\"og:description\" content=\"QC Event School tutor and industry expert, Mwai Yeboah, discusses how to become a wedding planner - 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