{"id":3527,"date":"2015-04-21T07:00:38","date_gmt":"2015-04-21T12:00:38","guid":{"rendered":"https:\/\/www.qceventplanning.com\/?p=3527"},"modified":"2015-04-21T07:00:38","modified_gmt":"2015-04-21T12:00:38","slug":"do-you-really-need-event-planning-software","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2015\/04\/do-you-really-need-event-planning-software","title":{"rendered":"Do You Really Need Event Planning Software?"},"content":{"rendered":"<p>If you&#8217;ve been pursuing your interest in becoming an event planner, you\u2019ve probably seen the term \u2018event planning software\u2019 come up in your research. What is event planning software? Who uses it and how does it work? Is it absolutely necessary to use?<\/p>\n<p>Understanding how software is used by event planners before you become one can help you make a decision about using them later in your career. The more informed you are about industry tools like planning software, the more prepared you\u2019ll be to assess whether you really need them.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"475\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/04\/Researching-Event-Planning-Software.jpg\" alt=\"Researching Event Planning Software\" class=\"alignnone size-full wp-image-3530\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/04\/Researching-Event-Planning-Software.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/04\/Researching-Event-Planning-Software-300x193.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/04\/do-you-really-need-event-planning-software\/#What_is_event_planning_software\" >What is event planning software?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/04\/do-you-really-need-event-planning-software\/#Who_uses_event_planning_software\" >Who uses event planning software?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/04\/do-you-really-need-event-planning-software\/#The_%E2%80%98pros_and_cons_of_using_software\" >The \u2018pros and cons\u2019 of using software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/04\/do-you-really-need-event-planning-software\/#So_do_you_really_need_to_use_event_planning_software\" >So, do you really need to use event planning software?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/04\/do-you-really-need-event-planning-software\/#Interested_in_learning_more\" >Interested in learning more?<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"highlight\"><span class=\"ez-toc-section\" id=\"What_is_event_planning_software\"><\/span>What is event planning software?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Different types of event planning software provide different services. Some software are programs that you can download to your computer, while others are online services used by logging into an account on a website. For planners who prefer to use their mobile devices, like smart phones and tablets, there are even event planning tools that can be downloaded as apps. Some of these apps are their own planning programs, while others link with your account on a website so you can use them more easily when you\u2019re on the go.<\/p>\n<p>Very simple planning tools, like the \u2018Events\u2019 feature on Facebook, are offered as free services, but in-depth professional software usually comes at a price. Simple or free services will help planners communicate basic information (like the date, place, and time) and send out electronic invites. In addition to these basics, more in-depth planning services often include features like seating plan templates, contact lists, interactive calendars, picture boards, and sharing abilities for keeping clients and team members informed.<\/p>\n<h2 class=\"highlight\"><span class=\"ez-toc-section\" id=\"Who_uses_event_planning_software\"><\/span>Who uses event planning software?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"column-wrapper\">\n<div class=\"half-1\">\n<p>Many free event planning software are used by the general public. People who are not professional planners, but who are organizing an event for themselves or someone else, might take advantage of the services on websites like <a href=\"https:\/\/www.eventbrite.ca\/\" title=\"Eventbrite\" target=\"_blank\" rel=\"noopener\">Eventbrite<\/a> or <a href=\"https:\/\/splashthat.com\/\" title=\"Splash\" target=\"_blank\" rel=\"noopener\">Splash<\/a>.<\/p>\n<p>These websites are free, but they still offer a variety of organizational tools, like ticket tracking and information pages for guests. Because they are often user friendly, event planners might also use these free tools in cases where their clients are more involved in the planning process. For planning professionals organizing large or complicated events, web and mobile software like Grenadine Event Planner are more useful because they include features like budget management tools that free services don\u2019t provide. <a href=\"http:\/\/events.grenadine.co\/\" title=\"Grenadine\" target=\"_blank\" rel=\"noopener\">Grenadine<\/a>, and other software like it, is designed specifically for event planning professionals.<\/p>\n<\/div>\n<div class=\"half-2\">\n<img loading=\"lazy\" decoding=\"async\" width=\"369\" height=\"600\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/04\/Professional-Using-Planning-Software.jpg\" alt=\"Professional Using Event Planning Software for Business\" class=\"alignnone size-full wp-image-3533\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/04\/Professional-Using-Planning-Software.jpg 369w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/04\/Professional-Using-Planning-Software-185x300.jpg 185w\" sizes=\"auto, (max-width: 369px) 100vw, 369px\" \/>\n<\/div>\n<\/div>\n<p>These programs often offer free trials or demos, but the full service must be purchased. The majority of professional grade planning software that offer a full range of organizational tools are intended for and used by event planners working in the industry.<\/p>\n<h2 class=\"highlight\"><span class=\"ez-toc-section\" id=\"The_%E2%80%98pros_and_cons_of_using_software\"><\/span>The \u2018pros and cons\u2019 of using software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Event planning software are undoubtedly useful, and they\u2019re becoming a bigger part of the industry as time goes on. That doesn&#8217;t necessarily mean, however, that you should rely on them entirely or use them for every event you plan. When you use planning software and which tools you take advantage of is up to your judgment and you should consider whether you need them carefully before each event. There are definitely several pros to streamlining your process through the use of planning software, but there are also cons when it comes to relying on these programs completely.<\/p>\n<h3 class=\"highlight\">The pros:<\/h3>\n<ul>\n<li>Using event planning software <strong>streamlines the handling of information<\/strong>. Rather than having to look in several places to find your contacts, schedule, and budget, you can consult your app or online account to update all three in one place. <\/li>\n<li>Many software make your information <strong>accessible across multiple devices<\/strong>. This means you can get the details you need even if you\u2019re not near your home computer. From your main account, you can access your different planning tools from your phone or tablet when you\u2019re on the go. These programs usually also make it very easy to share information between you and your clients so they stay informed.<\/li>\n<li>Using planning software can literally <strong>lighten your load<\/strong>. Rather than carrying your address book, day planner, binder of sample pictures, and hand drawn seating plans, you can simply bring your smart phone, tablet, or laptop and still have access to everything you need.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"432\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/04\/Gadgets-for-Planning-Software1.jpg\" alt=\"Gadgets and Accessories for Event Planning Software\" class=\"alignnone size-full wp-image-3541\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/04\/Gadgets-for-Planning-Software1.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/04\/Gadgets-for-Planning-Software1-300x176.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<h3 class=\"highlight\">The cons:<\/h3>\n<ul>\n<li><strong>Technology isn&#8217;t fool proof.<\/strong> Relying upon it too heavily, particularly in a situation where other people are depending on you, can be risky. What if your mobile device runs out of power and you can\u2019t charge it? What if the app crashes and you don\u2019t know how to fix it? You should have all of your information backed up and stored somewhere safe but accessible in the event that technology doesn&#8217;t come through for you.<\/li>\n<li>Even if your technology works flawlessly, you can still <strong>rely too heavily<\/strong> on your planning programs and not on your own skills. Remember, anyone can fill in the blanks on an electronic seating chart. It takes more than that to be a great event planner. Don\u2019t let planning software take over your ability to be an innovative and quick thinking planner without it.<\/li>\n<li><strong>Not every planning software is as user friendly as the next<\/strong>, and knowing which one to choose takes research. It also takes time to learn how to use each software well enough to successfully plan an event. Remember that people are paying and depending on you. If you don\u2019t know how to use your planning software, you won\u2019t be providing them with your top quality service.<\/li>\n<\/ul>\n<h2 class=\"highlight\"><span class=\"ez-toc-section\" id=\"So_do_you_really_need_to_use_event_planning_software\"><\/span>So, do you really need to use event planning software?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether or not you use event planning software for particular event is up to your judgment. The more the planning industry shifts towards taking advantage of electronic and online tools, the more software is worth considering.<\/p>\n<div class=\"column-wrapper\">\n<div class=\"half-1\">\n<p>You should at least have knowledge of what these programs offer you, and perhaps even a base knowledge of how to use some of them. It could reflect poorly on you to clients and other planning professionals if you don\u2019t know anything at all about planning software and haven\u2019t tried to learn.<\/p>\n<p>At the same time, you should never let yourself rely on planning tools instead of your own skills. Planning software is definitely no replacement for intuition and attention to detail.<\/p>\n<\/div>\n<div class=\"half-2\">\n<img loading=\"lazy\" decoding=\"async\" width=\"369\" height=\"350\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/04\/Professional-Using-Software.jpg\" alt=\"Event Planner Using Software on the Job\" class=\"alignnone size-full wp-image-3544\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/04\/Professional-Using-Software.jpg 369w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/04\/Professional-Using-Software-300x285.jpg 300w\" sizes=\"auto, (max-width: 369px) 100vw, 369px\" \/>\n<\/div>\n<\/div>\n<p>Clients will be most impressed if they can see that you\u2019re up to date and able to use the latest technology but that you still apply yourself to organizing their event, rather than letting the computer do it for you.<\/p>\n<p>The most professional planners are those who can organize a great event both with and without the help of planning software. You\u2019ll do well if you can stay versatile and balance your skills between classic planning tactics and modern technological tools.<\/p>\n<h2 class=\"highlight\"><span class=\"ez-toc-section\" id=\"Interested_in_learning_more\"><\/span>Interested in learning more?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Even if you\u2019re still researching whether or not event planning is for you, it\u2019s never too early to prepare yourself for making decisions like when to use event planning software. If you\u2019d like to learn more about different planning tools, check out the <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/\" title=\"QC Event School Courses\" target=\"_blank\" rel=\"noopener\">courses here at QC Event School<\/a>!<\/p>\n<h3 align=\"center\"><i>Do you have a favorite event planning software? Find out <a href=\"https:\/\/blog.qceventplanning.com\/2016\/11\/event-planning-technology-doesnt-suck\/\" target=\"_blank\" rel=\"noopener\">more apps that you should be using<\/a>!<\/i><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>If you are becoming an event planning or new to the scene, you&#8217;re probably considering whether or not you want to invest time and money into an event planning software. This is a must-read if you want to make that decision easier!<\/p>\n","protected":false},"author":4,"featured_media":3529,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[2,3,4],"tags":[],"ppma_author":[345],"class_list":["post-3527","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-event-planning-tips","category-wedding-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Do You Really Need Event Planning Software? - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Not sure if you should invest time and money in an event planning software? 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