{"id":5241,"date":"2015-09-14T07:00:51","date_gmt":"2015-09-14T12:00:51","guid":{"rendered":"https:\/\/www.qceventplanning.com\/?p=5241"},"modified":"2015-09-14T07:00:51","modified_gmt":"2015-09-14T12:00:51","slug":"the-wedding-budget-where-to-spend-where-to-save","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2015\/09\/the-wedding-budget-where-to-spend-where-to-save","title":{"rendered":"The Wedding Budget: Where to Spend, Where to Save!"},"content":{"rendered":"<p>One of the most complicated aspects of planning a wedding is handling the budget. Knowing where to allot the most money and where to save is a huge challenge for event and wedding planners. Staying cost-effective in certain areas and knowing what\u2019s most important to your clients allows you to maximize the funds that are available.<\/p>\n<p>Check out these tips for giving your clients what they really want on their big day (without going over-budget)!<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/09\/the-wedding-budget-where-to-spend-where-to-save\/#Before_you_get_down_to_business\" >Before you get down to business<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/09\/the-wedding-budget-where-to-spend-where-to-save\/#Time_to_plan\" >Time to plan<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/09\/the-wedding-budget-where-to-spend-where-to-save\/#Be_smart_about_it\" >Be smart about it!<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"highlight\"><span class=\"ez-toc-section\" id=\"Before_you_get_down_to_business\"><\/span>Before you get down to business<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The process of deciding where to invest the budget and where to save should be first on your list. Make sure the following elements are in order before you spend a dime!<\/p>\n<h3>Who\u2019s paying?<\/h3>\n<p>Are your clients paying for the wedding themselves or are their parents contributing? The more parties giving money towards the budget, the more people you might have to negotiate with during planning. Those financing the wedding sometimes feel as though they have a say in how it looks, where it takes place, and so on. It is the planner\u2019s responsibility to spend money in a way that makes each party as happy as possible, with an emphasis on pleasing the clients.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"435\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/09\/Paying-for-the-wedding-budget.jpg\" alt=\"Parents paying the wedding budget\" class=\"alignnone size-full wp-image-5248\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/09\/Paying-for-the-wedding-budget.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/09\/Paying-for-the-wedding-budget-300x177.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<h3>What is the budget?<\/h3>\n<p>Make it absolutely clear to your clients that, barring emergencies, you need a final budget amount before you start planning. If they give you the green light to start spending and suddenly you\u2019re told that they re-calculated and have to reduce the number, you\u2019ll have a problem on your hands. Without lecturing them, let your clients know that that you must have a final number before you spend.<\/p>\n<h3>Prioritize!<\/h3>\n<p>Ask your clients which aspects of the wedding are the most important to them, and which are a little less crucial. The answers will vary for every client, but you\u2019ll probably notice a pattern involving the big, expensive things at the top of the list and the smaller details further down. Your clients might give you a list starting similarly to this:<\/p>\n<ol>\n<li>Reception venue<\/li>\n<li>Honeymoon<\/li>\n<li>Ceremony venue<\/li>\n<li>Dress<\/li>\n<li>Photography<\/li>\n<li>Entertainment<\/li>\n<\/ol>\n<p>\u2026And so on through the details as your clients please.<\/p>\n<p><strong>Remember:<\/strong> It\u2019s not that you want to overlook the small things. Quality in the details is necessary as well. Your goal is to avoid wasting money on something that your clients care slightly less about and re-direct those funds into parts of the experience that are most important to them personally.<\/p>\n<h2 class=\"highlight\"><span class=\"ez-toc-section\" id=\"Time_to_plan\"><\/span>Time to plan<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Now that you have a concrete idea of who to consult and how much money you have to work with, you can move forward with planning! Always keep your clients\u2019 priorities in mind. The more careful you are along the way, the less you\u2019ll have to worry about adjusting the budget or going over later.<\/p>\n<h3>Guest list and catering<\/h3>\n<div class=\"column-wrapper\">\n<div class=\"half-1\">\n<p>One of the easiest ways to control your spending is to adjust the guest list. Dinner is a large cost during the wedding planning process because caterers charge you per person. The bigger the guest list, the more expensive the dinner and the more you\u2019re taking from the budget. You do want to make sure that your clients get to celebrate with the people they love, but you should also warn them about how expensive a very large guest list will get.<\/p>\n<p>Once your clients have the guest list, it\u2019s time to think about the meal itself. Dinner is a central part of the night, so it\u2019s definitely worth spending on! Even so, you can be smart about it. Consider the atmosphere and level of luxury that your clients want, and then plan the meal accordingly. Guests deserve a delicious, high quality meal but that doesn\u2019t mean your clients should spend thousands of dollars on foie gras and caviar for 350 people. A gourmet chicken dinner might serve just as well.<\/p>\n<\/div>\n<div class=\"half-2\">\n<img loading=\"lazy\" decoding=\"async\" width=\"369\" height=\"545\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/09\/Guests-for-the-wedding-budget.jpg\" alt=\"Guests for the wedding budget\" class=\"alignnone size-full wp-image-5251\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/09\/Guests-for-the-wedding-budget.jpg 369w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/09\/Guests-for-the-wedding-budget-203x300.jpg 203w\" sizes=\"auto, (max-width: 369px) 100vw, 369px\" \/>\n<\/div>\n<\/div>\n<h3>The venue<\/h3>\n<p>The venues for the ceremony and reception are extremely important, and a fair portion of the budget will be allotted to these. That doesn\u2019t mean, however, that they have to be very extravagant if your clients aren\u2019t set on a luxury atmosphere. Determine how much of the budget you\u2019ll invest in the venue by whether your clients have their hearts set on a specific place, or whether they\u2019re just happy with a lovely setting.<\/p>\n<p>If the bride has dreamed of being married in a historical cathedral since she was a little girl, then that venue is worth the cost even if it\u2019s very expensive. If the clients aren\u2019t concerned about where the day takes place as long as it\u2019s a beautiful experience, then you might find a gorgeous but cost-effective place for the ceremony and reroute the money you saved toward the honeymoon.<\/p>\n<h3>The details<\/h3>\n<p>D\u00e9cor is an important aspect of the day because it helps to establish the atmosphere. Guests will notice if you take good care of the little things, and they\u2019ll certainly notice if you don\u2019t! Investing in d\u00e9cor, furnishings, and details is worth a portion of the budget, but once again, you should spend with reason. Guests deserve better than paper napkins at dinner, but that doesn\u2019t mean they need napkins made with hand embroidered silk that cost $200 each. The smarter you are about details like d\u00e9cor, the more money you\u2019ll have available to invest in entertainment or venues.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"451\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/09\/Fancy-wedding-decor-for-the-wedding-budget.jpg\" alt=\"Fancy wedding decor for the wedding budget\" class=\"alignnone size-full wp-image-5253\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/09\/Fancy-wedding-decor-for-the-wedding-budget.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/09\/Fancy-wedding-decor-for-the-wedding-budget-300x183.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<h3>The cake<\/h3>\n<p>Just like dinner, the cake is a central part of the wedding tradition, which makes it worth budgeting for. We\u2019ve all heard stories about the gorgeous-looking wedding cake that tasted like sawdust, which is a waste of money. Help your clients invest in a pretty cake that their guests will actually enjoy eating, rather than an extravagantly gorgeous cake that looks great in pictures, but that no one wants to touch after their first bite.<\/p>\n<h3>Entertainment<\/h3>\n<p>Determine how much of the budget you\u2019ll invest in entertainment by where your clients place it on the priority list. If they want their guests to have a great time dancing but they\u2019re not concerned about who\u2019s on stage, looking for a reputable but cost-effective wedding DJ might be a good solution. If the groom is steadfast on having his favorite band play at the reception, however, you\u2019ll invest more in entertainment and try to save money elsewhere.<\/p>\n<h2 class=\"highlight\"><span class=\"ez-toc-section\" id=\"Be_smart_about_it\"><\/span>Be smart about it!<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Budgeting is a challenge, but don\u2019t let it scare you! Being overly cautious will limit your real planning skills. There is a set amount of money available to you, and you should use it well to give your clients the best experience possible.<\/p>\n<p>Think about budgeting as a compromise between each wedding element. Is a very large, high quality meal the second thing your clients listed when you asked them their priorities? Perhaps they don\u2019t really need those couture gold dusted invitations after all.<\/p>\n<h3 align=\"center\"><i>QC\u2019s Online Event &#038; Wedding Planning Course will teach you all about budgeting for any type of event. <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/\" target=\"_blank\" rel=\"noopener\">Click here<\/a> to read the full course outline!<\/i><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Planning the wedding budget is a complicated process. Check out our tips for giving your clients what they really want without going over-budget!<\/p>\n","protected":false},"author":4,"featured_media":5247,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[2,3,4],"tags":[],"ppma_author":[345],"class_list":["post-5241","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-event-planning-tips","category-wedding-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Wedding Budget: Where to Spend, Where to Save! - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Planning the wedding budget is a complicated process. 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