{"id":7790,"date":"2015-12-07T08:00:13","date_gmt":"2015-12-07T13:00:13","guid":{"rendered":"https:\/\/www.qceventplanning.com\/?p=7790"},"modified":"2015-12-07T08:00:13","modified_gmt":"2015-12-07T13:00:13","slug":"destination-weddings-in-the-winter-what-you-need-to-know","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know","title":{"rendered":"Destination Weddings in the Winter: What You Need to Know"},"content":{"rendered":"<p>Many wedding planners find themselves switching their planning strategies in the winter. Clients who live in cold places get tired of their winter coats and mittens and dream of sandy beaches and sun-kissed wedding photos. Destination weddings are a great opportunity to escape the cold weather, share a holiday experience with family, and have an unforgettably gorgeous celebration! <\/p>\n<p>As the planner, you\u2019ll practice many of the same strategies that you would for weddings at home. There are, however, several extra considerations to keep in kind while you coordinate wedding details. Here are some important details to keep in mind as you plan your clients\u2019 dream destination wedding! <\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Climate\" >Climate<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Marriage_Laws\" >Marriage Laws<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Cultural_Norms\" >Cultural Norms<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Language_Barriers\" >Language Barriers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Currency_Exchange\" >Currency Exchange<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Vaccinations\" >Vaccinations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Travel_Documents\" >Travel Documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Safety\" >Safety<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Supply_Availability\" >Supply Availability<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Honeymoon_Potential\" >Honeymoon Potential<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/destination-weddings-in-the-winter-what-you-need-to-know\/#Cover_your_bases\" >Cover your bases!<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Climate\"><\/span>Climate<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Different parts of the world experience seasons at different times of the year. Some countries even have seasons that you might not see at home. Before you make solid plans for your clients to marry on a tropical beach in December, make sure that\u2019s not the middle of monsoon season! You\u2019ll only be at the destination for a short time, so your ability to reschedule due to weather once you\u2019re there is limited. A little rain never hurt, but a high risk monsoon will certainly put a damper on the celebration. Be sure to research climate patterns well in advance. <\/p>\n<h2><span class=\"ez-toc-section\" id=\"Marriage_Laws\"><\/span>Marriage Laws<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The legal requirements for marriage licenses differ from country to country. <\/p>\n<ul>\n<li>Will your clients\u2019 marriage be valid by legal standards back home if they\u2019re officially married in the destination country? <\/li>\n<li>Are your clients a same-sex couple who have unwittingly chosen country that doesn\u2019t legally grant marriages to same sex couples?<\/li>\n<\/ul>\n<p>Research marriage laws early on and consider encouraging your clients to legally marry at home before they leave for their gorgeous family ceremony at the destination. <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"415\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Laws.jpg\" alt=\"Event Blog- How to get into Wedding Planning- Destination Weddings Laws\" class=\"alignnone size-full wp-image-7820\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Laws.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Laws-300x169.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cultural_Norms\"><\/span>Cultural Norms<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Familiarize yourself with marriage traditions and customs at the destination. Your clients aren\u2019t necessarily obligated to follow traditions that aren\u2019t theirs, but you should avoid incorporating anything that might offend the locals. <\/p>\n<p>You are, after all, guests at the destination. You\u2019ll encounter much less trouble if you\u2019re aware of which customs you should follow and what you should avoid saying, doing, or wearing. Do what you can to respect the local culture.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Language_Barriers\"><\/span>Language Barriers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Many planners choose to work with local vendors in order to really experience the destination. Make sure you\u2019re prepared to communicate properly with the locals to avoid mistakes.<br \/>\nFor example, florists in the village your clients have chosen in the rolling French countryside might not speak English as well as those in Paris\u2026 and very likely won\u2019t speak any English at all! <\/p>\n<p>Make sure you prepare for language differences by budgeting to hire a translator or enlisting the help of someone in the wedding party who speaks the local language very well. You\u2019ll avoid mistakes if you can communicate effectively with your vendors upon arrival. <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"401\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Flowers.jpg\" alt=\"Event Blog- How to get into Wedding Planning- Destination Weddings Flowers\" class=\"alignnone size-full wp-image-7818\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Flowers.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Flowers-300x163.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Currency_Exchange\"><\/span>Currency Exchange<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you\u2019ve decided to work with local vendors, remember to calculate costs with the currency exchange in mind. Purchasing supplies at the destination might be more expensive than it would be if you were planning the wedding at home. Forgetting about currency exchange can risk pushing you over budget. <\/p>\n<h2><span class=\"ez-toc-section\" id=\"Vaccinations\"><\/span>Vaccinations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Certain countries require guests to get vaccinated before visiting. Timing can be sensitive, so research vaccination requirements well in advance. Your clients and their guests will be responsible for attending the doctor themselves, but fewer people will forget if you\u2019re well organized and prepared to hand out reminders. Letting guests know which vaccinations to get and when to get them will prevent family members being denied at the border or falling ill part way through the trip.<\/p>\n<p><i><b>Pro Tip:<\/b> Even if vaccinations aren\u2019t legally required to enter a destination country, it\u2019s a good idea to send guests a list of recommended vaccines nonetheless!<\/i> <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"402\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Vaccinations.jpg\" alt=\"Event Blog- How to get into Wedding Planning- Destination Weddings Vaccinations\" class=\"alignnone size-full wp-image-7817\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Vaccinations.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Vaccinations-300x163.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Travel_Documents\"><\/span>Travel Documents<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Even though destination weddings are fun, you\u2019re still working! Some countries will require you to get a specific work permit, license, or visa before arriving at the destination. These take time to process, so research the requirements and apply for them well in advance. Your clients won\u2019t be pleased if everyone else is allowed into the country but you\u2019re detained for trying to work without the proper documentation.<\/p>\n<p>Never try to bypass entry requirements! Some novice planners will try to outwit the system by lying to customs agents and saying they\u2019re in the country for recreation only. If you\u2019re caught in this type of a lie, not only will you be denied entry into the country, but you may also face harsh penalties that can affect your career!  It\u2019s never worth taking that chance. Always follow local laws to the letter.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"363\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Documentation.jpg\" alt=\"Event Blog- How to get into Wedding Planning- Destination Weddings Documentation\" class=\"alignnone size-full wp-image-7816\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Documentation.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Documentation-300x148.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Safety\"><\/span>Safety <span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>While your clients are selecting destinations, research their options for safety and security. Which countries are friendly to foreigners and which ones should be avoided due to national or civil conflict? Does the destination recommend that guests avoid leaving the resort for safety reasons? Consider environmental dangers as well. Has the destination just experienced a severe earthquake that might recur? Consider presenting more secure alternatives to your clients, and follow all safety recommendations at the destination.  <\/p>\n<h2><span class=\"ez-toc-section\" id=\"Supply_Availability\"><\/span>Supply Availability<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Evaluate what equipment, d\u00e9cor, etc. you\u2019ll be able to purchase at the destination and what you should source from home. For example, if your bride wants to be married in Jamaica but has her heart set on a bouquet of white roses, you\u2019ll have to strategize. You won\u2019t find white roses in Jamaica naturally, so you\u2019ll have to consider local alternatives or research the cost of importing the flowers. <\/p>\n<p>Consider teaming up with a local customs agent who can help you with the process of importing shipping containers properly without having your supplies held at the border. <\/p>\n<h2><span class=\"ez-toc-section\" id=\"Honeymoon_Potential\"><\/span>Honeymoon Potential<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If the wedding destination is also the location your clients would like to honeymoon in, you\u2019re all set! Some clients, however, like to maximize the opportunity for travel by honeymooning at a second destination. <\/p>\n<p>Evaluate whether the destination is accessible to other, good honeymoon destinations. If not, would your clients consider choosing two new destinations closer together? Decreasing the cost of travel between the wedding and the honeymoon opens the budget up for other costs. <\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"738\" height=\"337\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Honeymoon.jpg\" alt=\"Event Blog- How to get into Wedding Planning- Destination Weddings Honeymoon\" class=\"alignnone size-full wp-image-7815\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Honeymoon.jpg 738w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Event-Blog-How-to-get-into-Wedding-Planning-Destination-Weddings-Honeymoon-300x137.jpg 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cover_your_bases\"><\/span>Cover your bases! <span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Evaluate your normal planning process from all sides. Think about how each detail translates when you\u2019re planning the wedding from a distance. How can you prepare in advance for any foreseeable problems? Paying close attention to detail will help you take good care of the logistics early so you can concentrate on making your clients\u2019 break from the cold well worth the travel! <\/p>\n<h3 align=\"center\"><i>Interested in offering destination wedding planning services? Check out <a href=\"https:\/\/www.qceventplanning.com\/online-event-courses\/destination-wedding-planning-specialization\/\" target=\"_blank\" rel=\"noopener\">QC\u2019s Destination Wedding Planning Specialization Course<\/a> for more information!<\/i><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Destination weddings are a great opportunity to escape the cold weather, but there are some important details you&#8217;ll have to keep in mind. Check out our list of what to consider while planning your clients\u2019 dream destination wedding! <\/p>\n","protected":false},"author":6,"featured_media":7814,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[3,21,4],"tags":[],"ppma_author":[348],"class_list":["post-7790","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-planning-tips","category-planning-tips","category-wedding-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Destination Weddings in the Winter: What You Need to Know<\/title>\n<meta name=\"description\" content=\"Destination weddings are a great opportunity to escape the cold weather, but there are\u00a0important details you&#039;ll have to keep in mind. 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