{"id":7963,"date":"2015-12-22T10:30:50","date_gmt":"2015-12-22T15:30:50","guid":{"rendered":"https:\/\/www.qceventplanning.com\/?p=7963"},"modified":"2015-12-22T10:30:50","modified_gmt":"2015-12-22T15:30:50","slug":"how-to-plan-a-last-minute-christmas-party","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party","title":{"rendered":"How to Plan a Last-Minute Christmas Party"},"content":{"rendered":"<p>Organizing Christmas parties can be thoroughly enjoyable for both the planner and the clients. The holidays are fun, festive, and fancy. They\u2019re a great opportunity to get creative with d\u00e9cor, have fun with unique catering ideas, and practice building an atmosphere.<\/p>\n<p>At the same time, we all know the holidays are hectic. You might not always have as much time as you\u2019d like to coordinate all the details of a Christmas party.<\/p>\n<p>Picture this: You\u2019re approached by a loyal client who is very stressed. The week before Christmas, her boss called a meeting to announce that profits for the year were record-breaking and that each employee got a bonus. He also told your client that he set aside a small budget for a celebratory Christmas party and that he\u2019d like her to organize it. She came to you right away for help. You have four days to organize a great holiday party for the whole office and their families.<\/p>\n<p><strong>Don\u2019t panic!<\/strong> There are plenty of party planning tactics that will be quick and easy for you but still impressive to your client and her coworkers. These tips will help you plan a last-minute Christmas party!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"371\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/12\/Drinks-at-a-last-minute-christmas-party.jpg\" alt=\"Drinks to buy for a last-minute christmas party\" class=\"alignnone size-full wp-image-7966\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Drinks-at-a-last-minute-christmas-party.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Drinks-at-a-last-minute-christmas-party-300x166.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#1_Stay_calm\" >1. Stay calm<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#2_Gather_information\" >2. Gather information<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#3_Make_a_plan\" >3. Make a plan<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#4_Delegate\" >4. Delegate<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#5_Choose_a_theme\" >5. Choose a theme<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#6_Keep_it_easy\" >6. Keep it easy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#7_Strategize_food\" >7. Strategize food<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#8_Entertain\" >8. Entertain<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\/#Keep_your_cheer\" >Keep your cheer!<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Stay_calm\"><\/span>1. Stay calm<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Don\u2019t let the small window you have for planning stress you out too much. The more collected you can stay, the better you\u2019ll handle the pressure of coordinating an entire office party in just four days. If you let yourself worry too much, you might not be as organized and your planning process will suffer.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Gather_information\"><\/span>2. Gather information<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Get all of the important details from your client so you can move forward with planning as soon as possible. Make sure to ask her:<\/p>\n<ul>\n<li>How many people are attending<\/li>\n<li>Whether her coworkers\u2019 children are welcome<\/li>\n<li>Whether they already have a location in mind for the party or if you have to come up with a venue as well<\/li>\n<li>What time of day they\u2019re hoping to host the party<\/li>\n<li>The size of your budget<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"3_Make_a_plan\"><\/span>3. Make a plan<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Staying organized is essential when you only have a short time to work with. Creating lists will help you coordinate details, set goals, and make the most of the time you do have. As soon as you\u2019ve got all the information you need, make a to-do list of everything you have to do before the event.  This will lower your chances of forgetting something. Next, create a timeline to budget your time and outline when you should have each task finished by. Tick things off as you go!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Delegate\"><\/span>4. Delegate<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you need to get things done quickly, your instinct might be to try and do everything yourself. This isn\u2019t always the fastest method. If you have people to work with (ex. your client, your assistant, or maybe even an office party planning committee), use their help to your advantage. Delegate tasks to people who are prepared to handle them. Try not to overwhelm anyone and delay your process further.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"382\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/12\/Checklist-for-last-minute-Christmas-party.jpg\" alt=\"Checklist for last-minute Christmas party\" class=\"alignnone size-full wp-image-7968\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Checklist-for-last-minute-Christmas-party.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Checklist-for-last-minute-Christmas-party-300x171.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Don\u2019t be shy about delegating some of the work to your clients, either! Most clients who ask for a last-minute event will be reasonable and happy to help if there\u2019s too much to do.  If your client is open to this, you can ask her to help you out with some of the finer details.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Choose_a_theme\"><\/span>5. Choose a theme<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Christmas themed parties don\u2019t always have to be cheesy! Picking a theme can be as simple as settling on a color scheme or style. You might decide to stick with the classic red and green idea, or throw some gold sparkle into the d\u00e9cor to liven things up.<\/p>\n<p>Settling on a theme builds the party\u2019s atmosphere, but it also gives you a clear plan to follow. You\u2019ll know exactly which colors you need and whether certain d\u00e9cor or food elements will match the style you\u2019re going for.<\/p>\n<p><strong>Pro tip:<\/strong> If it\u2019s really last-minute and you\u2019re going through a vendor for event d\u00e9cor services, work with that vendor to establish a theme. Your theme will probably revolve around whatever the vendor still has available!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Keep_it_easy\"><\/span>6. Keep it easy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>DIY skills are versatile tools. They can make your life much easier or give you unnecessary hassle, depending on the event. If you already have crafting supplies and the weather is bad, creating your own simple d\u00e9cor might be a better idea than driving to the store for tinsel in a blizzard.<\/p>\n<p>If, however, making your own d\u00e9cor will be more time consuming than it\u2019s worth, consider you in-store options. Perhaps you saw something cute in a decorative store earlier in the week that could serve as a centre piece?<\/p>\n<p>Choose whichever option gives you the most style but frustrates you the least.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"7_Strategize_food\"><\/span>7. Strategize food<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Choose your food options according to where the event will be and what time of day it\u2019s at. If your client needs a full dinner for each guest, find a good quality but affordable catering option and order food that will remind guests of their favorite home cooked holiday meal.<\/p>\n<p>If the party is simply an afternoon get together, consider making it all about the treats. Lay out classic Christmas cookies and other baked goodies and set up a hot cocoa bar with different toppings.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"352\" src=\"https:\/\/www.qceventplanning.com\/wp-content\/uploads\/2015\/12\/Cookie-for-last-minute-Christmas-party.jpg\" alt=\"Easy cookies for last-minute Christmas party\" class=\"alignnone size-full wp-image-7970\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Cookie-for-last-minute-Christmas-party.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2015\/12\/Cookie-for-last-minute-Christmas-party-300x157.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Potlucks can be tempting when you\u2019re pressed for time because they split responsibility between lots of people. On such short notice, however, your client\u2019s guests might not be pleased about being asked to cook more holiday food than they already have to at home.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"8_Entertain\"><\/span>8. Entertain<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether kids are welcome or not, a little holiday activity can give a last minute party some charm.<\/p>\n<p>Choose something simple, like a holiday gift swap. Instead of making your guests shop for each other, consider using what\u2019s left of your budget to turn fun party favors into a game. Buy cute gifts (bonus points if they have a novelty Christmas theme!) and wrap them. Put all the guest\u2019s names in a hat and let each person choose a gift when theirs is drawn. Guests can choose a new gift from the table or steal one from another guest who\u2019s already opened theirs. When everyone has a gift, unwrap them and see who got what!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Keep_your_cheer\"><\/span>Keep your cheer!<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Planning last minute events can be stressful, but try to remember what the holidays are about! Concentrate on making your event cheerful, keeping yourself organized, and using help where it\u2019s offered. Some of the best events are created under pressure because you\u2019ll be paying extra attention!<\/p>\n<h3 align=\"center\"><i>Have you ever planned a Christmas party in a very short time? How did you handle the pressure? Tell us about it in the comments below!<\/i><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Need to throw together a last-minute Christmas party? Here&#8217;s how!<\/p>\n","protected":false},"author":4,"featured_media":7965,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[5,3,21],"tags":[],"ppma_author":[345],"class_list":["post-7963","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-diy","category-event-planning-tips","category-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Plan a Last-Minute Christmas Party - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Don&#039;t stress about planning that last-minute Christmas party this year - follow these steps to throw together an awesome holiday party with food and fun!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.qceventplanning.com\/blog\/2015\/12\/how-to-plan-a-last-minute-christmas-party\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Plan a Last-Minute Christmas Party\" \/>\n<meta property=\"og:description\" content=\"Don&#039;t stress about planning that last-minute Christmas party this year - 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