{"id":9289,"date":"2016-06-14T11:15:11","date_gmt":"2016-06-14T16:15:11","guid":{"rendered":"https:\/\/blog.qceventplanning.com\/?p=9289"},"modified":"2016-06-14T11:15:11","modified_gmt":"2016-06-14T16:15:11","slug":"conquering-seating-plan-part-ii","status":"publish","type":"post","link":"https:\/\/www.qceventplanning.com\/blog\/2016\/06\/conquering-seating-plan-part-ii","title":{"rendered":"The Wedding Planner&#8217;s Guide to Creating the Seating Plan: Part II"},"content":{"rendered":"<p>Last week, we introduced you to the delicate art of the <a href=\"https:\/\/blog.qceventplanning.com\/2016\/06\/conquering-seating-plan-part\/\" target=\"_blank\" rel=\"noopener noreferrer\">seating plan<\/a>. While it\u2019s often a trial for you and your clients alike, a few careful pointers can make the process way less of a headache! Read on for tips on encouraging conversation, seating children, and avoiding the dreaded \u201csingles\u2019 table.\u201d<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/06\/conquering-seating-plan-part-ii\/#Mixing_and_mingling\" >Mixing and mingling<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/06\/conquering-seating-plan-part-ii\/#Childs_play\" >Child\u2019s play<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/06\/conquering-seating-plan-part-ii\/#Distance_makes_the_heart_grow_fonder\" >Distance makes the heart grow fonder<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/06\/conquering-seating-plan-part-ii\/#Beware_the_singles_table\" >Beware the singles table<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.qceventplanning.com\/blog\/2016\/06\/conquering-seating-plan-part-ii\/#Special_considerations\" >Special considerations:<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Mixing_and_mingling\"><\/span>Mixing and mingling<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Create a plan that encourages mingling and conversation. You can\u2019t force your clients\u2019 guests to chat, but you can help them along by dividing guests up in a way that makes sense:<\/p>\n<ul>\n<li><b>How your clients know them<\/b>\u2014Family, friends, coworkers, etc.<\/li>\n<li><b>Age<\/b>\u2014children, seniors, etc.<\/li>\n<li><b>Interests<\/b>\u2014Church-goers, travel junkies, etc.<\/li>\n<\/ul>\n<p>Be wary of guests that don\u2019t get along and need to be seated apart. No bride and groom will be happy at the sight of a catfight at table 9 on their big day! One way to avoid this is to divide guests into categories, and then separate those who don\u2019t get along and seat those people first. It\u2019s much easier to deal with the more difficult guests first, rather than trying to squeeze them into full tables later on.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Childs_play\"><\/span>Child\u2019s play<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"366\" class=\"alignnone size-full wp-image-9293\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2016\/06\/Kids-table.jpg\" alt=\"Goodie bags can help keep kids occupied at their own tables\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/06\/Kids-table.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/06\/Kids-table-300x163.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>If only a few <a href=\"https:\/\/blog.qceventplanning.com\/2018\/04\/accommodating-children-weddings-parties\/\" target=\"_blank\" rel=\"noopener noreferrer\">children are attending the wedding<\/a>, seat them with their parents. If many children will be showing up to your clients\u2019 event, seat all the children together. Make sure that there\u2019s an adult supervising them all to resolve conflicts and keep everything in order. If the parents want to enjoy the wedding without having to worry about their kids, consider hiring a caregiver to attend the wedding and sit at the kids\u2019 table.<\/p>\n<p>Sometimes clients will opt to give children <a href=\"https:\/\/blog.qceventplanning.com\/2017\/01\/7-wedding-favors-guests-will-actually-use\/\" target=\"_blank\" rel=\"noopener noreferrer\">goodie bags<\/a> to entertain themselves, since they likely won\u2019t be paying much attention to the party. Just make sure that they aren\u2019t given markers, paint, glitter, or anything else that will make a mess of the room or their tables!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Distance_makes_the_heart_grow_fonder\"><\/span>Distance makes the heart grow fonder<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Guests want to sit as close to the bride and groom as possible. Some guests might feel slighted if they are seated further away, especially if the tables are numbered with the highest ones sitting furthest away. If your clients are having a<a href=\"https:\/\/blog.qceventplanning.com\/2016\/10\/themed-weddings-fun-faux-pas\/\" target=\"_blank\" rel=\"noopener noreferrer\"> themed wedding<\/a>, consider naming the tables instead of numbering them to keep everyone happy.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"332\" class=\"alignnone size-full wp-image-9294\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2016\/06\/Newlywed-table.jpg\" alt=\"Everyone wants to sit near the newlyweds!\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/06\/Newlywed-table.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/06\/Newlywed-table-300x148.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<p>Usually both sets of parents, siblings not in the wedding party, and the officiant with his\/her spouse sit together at a VIP table closest to the married couple, but it doesn\u2019t always work out that way.<\/p>\n<p>Some newlyweds will prefer to sit at the head table with their parents, other times a couple\u2019s divorced parents will be separated to host their own tables. Make sure that your client knows that they are able to take liberties with how they want to arrange their guests. Rules are meant to be broken!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Beware_the_singles_table\"><\/span>Beware the singles table<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Heed the tales of many wedding guests who\u2019ve attend weddings and left early after having a lousy time at the infamous \u201cleftovers\u201d or \u201csingles\u2019\u201d table.<\/p>\n<p>While it might seem like the perfect time for cupid to work his magic, singles\u2019 tables can create a painfully awkward situation for everyone. Especially if the age difference is great, and there are no overlapping interests, it\u2019s best to avoid having a singles table altogether.<\/p>\n<p>Consider allowing the singles to bring their own plus one so that they won\u2019t be totally jumping into the unknown when they pick up their escort card. Try to mix up familiar and new faces and have an equal amount of men and women at the table. Doing so will also help shy people come out of their shell so everyone will have an amazing time!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" width=\"672\" height=\"562\" class=\"alignnone size-full wp-image-9295\" src=\"https:\/\/blog.qceventplanning.com\/wp-content\/uploads\/2016\/06\/Singles-table.jpg\" alt=\"Let single guests bring their own plus-ones to avoid the dreaded &quot;singles's table&quot;!\" srcset=\"https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/06\/Singles-table.jpg 672w, https:\/\/www.qceventplanning.com\/blog\/wp-content\/uploads\/2016\/06\/Singles-table-300x251.jpg 300w\" sizes=\"auto, (max-width: 672px) 100vw, 672px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Special_considerations\"><\/span>Special considerations:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><b>How long will guests stay seated for?<\/b> If the dinner consists of 8-12 courses (a typical East-Asian wedding feast), don\u2019t seat people who wouldn\u2019t get along together.<\/li>\n<li><b>Who is giving toasts or speeches?<\/b> Avoiding seating <a href=\"https:\/\/blog.qceventplanning.com\/2016\/07\/give-good-wedding-speech\/\" target=\"_blank\" rel=\"noopener noreferrer\">those giving speeches<\/a> with their backs to the audience. Try to seat them to face the majority of people at the reception.<\/li>\n<li><b>Are there older guests?<\/b> Older members of the party who are hard of hearing or have poor eyesight should be seated close to the action (the dance floor or head table) but not close to the speakers blasting loud music.<\/li>\n<li><b>Are there children?<\/b> Depending on their ages and heights, children might need special booster seats. A caregiver may also be needed to keep watch over the children as their parents enjoy the night.<\/li>\n<li><b>Are special accommodations needed?<\/b> Seat those with wheelchairs near the exits that are easily accessible to them. Dietary restrictions, from allergies to veganism, could also affect how guests are seated depending on the style of the <a href=\"https:\/\/blog.qceventplanning.com\/2018\/12\/quick-guide-choosing-the-best-catering-style-your-event-planning-career\/\" target=\"_blank\" rel=\"noopener noreferrer\">reception meal (plate style, family style, etc.)<\/a><\/li>\n<li><b>What if stray people come in who aren\u2019t accounted for?<\/b> Don\u2019t densely pack all the tables. If needed, an extra person or two should be able to be slotted in at each table if<a href=\"https:\/\/blog.qceventplanning.com\/2016\/12\/dealing-problem-wedding-guests\/\" target=\"_blank\" rel=\"noopener noreferrer\"> unexpected guests arrive<\/a>.<\/li>\n<li><b>Your role!<\/b> Be supportive of your clients! You must remind your clients that they can\u2019t please everyone, and the seating plan lasts only until the end of the meal. At the end of the day, it\u2019s supposed to be a celebration of happiness and union, so it\u2019s your job to make sure everything goes as smooth as possible.<\/li>\n<\/ul>\n<h3 align=\"center\"><i>Are you interested in event decor? Find out <a href=\"https:\/\/blog.qceventplanning.com\/2018\/10\/what-does-an-event-decorator-do\/\" target=\"_blank\" rel=\"noopener noreferrer\">what an event decorator does<\/a> and see if it&#8217;s right for you!<\/i><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>Get tips on encouraging conversation, seating children, and avoiding that dreaded &#8220;singles&#8217; table&#8221;!<\/p>\n","protected":false},"author":9,"featured_media":18305,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[21],"tags":[],"ppma_author":[351],"class_list":["post-9289","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-planning-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Wedding Planner&#039;s Guide to Creating the Seating Plan: Part II - Pointers for Planners<\/title>\n<meta name=\"description\" content=\"Even event planners struggle to master that tricky seating plan! 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