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What Does a Party Planner Do?

What does a party planner do? This is a question that many people have, but don’t know where to find the answer. In this article, we will discuss what a party planner does on a day-to-day basis and how you can become one!

What Does a Party Planner Do? The Answer!

Party planners are responsible for the coordination and execution of events, parties, and other special occasions. They work closely with clients to determine the event’s purpose, budget, and desired outcome. Additionally, they also handle all the logistics of the event, including contracts, vendor management, timelines, and schedules.

PRO TIP: Interested in launching a career as a party planner – right from the comfort of your own home? Here’s how to do it!

What Does a Party Planner Do On a Daily Basis?

Next, let’s get a little more in-depth and explore what a party planner does on a daily basis. The day-to-day duties of a party planner can vary greatly, depending on the type and size of event they are working on. However, some common tasks that party planners do on a daily basis include:

  • Researching and booking venues
  • Hiring and managing vendors
  • Creating timelines and schedules
  • Handling customer service inquiries
  • Coordinating with other event professionals

If your goal is to work as a party planner for someone else’s company, you’ll likely be responsible for all of the tasks listed above. On the other hand, what if you want to start your own party planning business?

Then you’ll need to wear many hats and be prepared to do a little bit of everything – from marketing and sales to accounting and bookkeeping!

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What Does a Party Planner Do Day To Day?

Alright, let’s imagine for a moment that YOU are a professional party planner. What would a full day probably look like for you?

Let’s break it down!


The morning is usually spent catching up on emails, returning phone calls, and dealing with any urgent matters that may have come up overnight. Once that’s all taken care of, you’ll start working on the day’s tasks. This may involve meeting with clients, visiting potential venues, or finalizing contracts with vendors.


After lunch, you’ll continue working on whatever tasks you didn’t get to in the morning. This may include meeting with more clients, working on marketing and sales initiatives, or doing administrative work like bookkeeping and invoicing.


In the evening, you’ll wrap up any loose ends from the day and start preparing for the next day. This may involve making a to-do list, scheduling appointments, or working on your website or social media presence.

What a Typical Event Day Looks Like

Now let’s break down what your day will typically look like if you have a client’s party scheduled to take place. Keep in mind that this is based off of an example scenario in which you have one event scheduled for the entire day. Of course, there will be days where you may have more than one event lined up – or days where you only have one event, but it won’t take the entire day.


You’ll start the day by arriving at the venue to set up. This may involve setting up tables, chairs, and other decorations. You’ll also need to make sure that all the food and drinks are set up and ready to go.


Once everything is set up, you’ll start greeting guests as they arrive. You’ll also need to keep an eye on the food and drinks, making sure that they are refilled as needed. Throughout the event, you’ll be responsible for making sure that everything is running smoothly.


Once the event is over, you’ll start packing up all of the decorations and equipment. You’ll also need to make sure that the venue is left in the same condition as it was when you arrived.

Table setting in pink color, for a wedding or other event, wine glasses, plates, spoons, forks, flowers and vases. Party planner article.

What’s Another Word For Party Planner?

If you’re interested in becoming a party planner, but the term “party planner” doesn’t quite fit your fancy, don’t worry – there are plenty of other words that you can use to describe this profession. Here are a few examples:

  • Event coordinator
  • Event planner
  • Special events coordinator
  • Wedding planner (so long as you offer wedding planning services, of course)

No matter what you call yourself, one thing’s for certain: party planning is a fun and rewarding profession!

What Is The Difference Between an Event Planner and a Party Planner?

While the terms “event planner” and “party planner” are often used interchangeably, there is actually a bit of a difference between the two. Event planners typically work with corporate clients to plan events like conventions, trade shows, and conferences. Party planners, on the other hand, usually work with private individuals or organizations to plan parties and other social gatherings.

Party Planner Salary

In this industry, there’s no such thing as a “typical” salary. Two party planners in the same city can make completely different salaries, depending on a variety of factors. Such factors include:

  • The size of the events they typically plan
  • The number of events they typically plan per year
  • Their level of experience
  • Whether or not they have any certifications
  • The region in which they work
  • Whether or not they run their own party planning business

That said, in the United States, party planners can typically expect to earn anywhere from $13,500 USD to $$79,500 USD annually.

Tips For Increasing Your Income as a Party Planner

If you’re interested in increasing your income as a party planner, there are a few things you can do.

First and foremost, it’s important to get certified. There are numerous certification programs available, such as the self-paced, online programs offered by QC Event School. Having one or more of these certifications will help you stand out from the competition because it will show potential clients that you’re serious about your career.

Learn all about QC Event School’s wide range of online courses!

Secondly, make sure you’re marketing yourself effectively. Use social media, your website, and word-of-mouth to get the word out about your business. Business-savvy marketing strategies are a sure-fire way to attract new clients.

Finally, don’t be afraid to charge what you’re worth and/or negotiate your fees. If you charge too little, you’ll end up working more hours for less pay. On the flip side, if you charge too much, you may not get as many clients as you’d like. It’s all about finding a happy medium.

PRO TIP: Not sure how much to charge for your services? Take a look at what other party planners in your area are charging and base your prices off of that!

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How To Become a Party Planner

If you’re interested in becoming a party planner, there are a few steps you’ll need to take…

First and foremost, you’ll need to get some experience under your belt. You can do this by planning parties for friends, family members, or even local organizations. The more experience you have, the better!

Secondly, it’s a good idea to get certified. As mentioned earlier, certification will show potential clients that you’re serious about your career. QC Event School offers a range of online courses that can help you get started!

Thirdly, make sure you market yourself effectively. Use social media, your website, and word-of-mouth to spread the word about your business.

Finally, don’t forget about the power of networking! Attending industry events is a great way to meet other party planners and learn about new trends. Collaborations with other local industry experts is another great way to grow your business, build your portfolio, and get client referrals.

Of course, there’s no “one-size-fits-all” method to becoming a successful party planner. Everyone’s journey unfolds in its own unique way. But by following these key steps, you’ll be well on your way to achieving your goals!

5 Signs You’re Destined To Be a Party Planner

Finally, here are 5 signs that you are PERFECT for a career in professional party planning:

  1. You love being surrounded by people and thrive in social situations.
  2. You have an eye for detail and enjoy making things look beautiful.
  3. You’re creative, resourceful, and always come up with unique ideas.
  4. You’re organized, efficient, and good at multi-tasking.
  5. You are a people person and enjoy building relationships with clients.

Can you relate to any (or all!) of these points? Then you’re destined to be a party planner!

So, are you ready to take your passion for party planning to the next level? QC Event School can help! With our self-paced, online courses, you’ll gain the knowledge and skills you need to succeed in this exciting industry.

Are you ready to get started? Enroll today!

2 responses to “What Does a Party Planner Do?”

    Thank you for such an amazing blog. its really informative.
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    Sloane Seguin says:

    Hi Shadi,

    Thank you so much for taking the time to read our article and leave such a kind comment, we really appreciate it! And we apologize for the delayed response!

    Out of curiosity, which part(s) of this article did you find the most informative and useful? We’d love to hear your feedback on this! 🙂

    All the best,
    The QC Team

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