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Is Your Event Business Scalable?

The best part of starting your own event planning business? Having to learn all the new business lingo, of course! (We’re kidding). Scalability is one of those terms, something you may (or may not) have heard being thrown around when people talk about small businesses and start-ups. But what makes a business scalable, exactly? And does yours fit the bill?

Scalability 101

Is scalability the same as growth? Not exactly. In the business world, a scalable business is one that can majorly grow its profits with only minimal increases to cost.

Think about a start-up company creating new software. A lot of time, money and effort go into creating that software, but once that work is done, each new download is easy and inexpensive. The business can grow from selling ten downloads a week to selling two hundred downloads a week without much increase in business costs.

Scalability is built on the idea of a low-cost, high-profit business where profits can just keep growing without a major investment in new employees and resources.

So what does a scalable event planning business look like?

It’s probably obvious that scalability tends to work best with businesses that produce products, not businesses that sell services. Software is an awesome example of scalability, but your clients can’t just “download” your services. That’s what makes your business so special, but it also makes it tricky to create a scalable business, at least in the traditional sense.

In the event industry, scalability works a little differently. As the founder of the business, you’ve created a unique client experience: you’ve got your own style, planning process, and client interactions. What makes your business scalable is your ability to replicate all of that when you take on employees. Now that you’re not handling 100% of the client work, can your business hang onto the exact artistry that makes it so special?

Artistic centerpiece on a table for an event

And we’re not just talking about hiring employees. What about creating a sister company, like QC tutor Candice Coppola did? Maybe you’re looking to open a new branch of your business in another city. Maybe you’re a luxury planner looking to start a sister company catering to those on a more modest budget, or maybe you’re a full-service planner who wants to branch out into a sister business that provides day-of coordination.

Hey, that sounds pretty cool! How can I make my business scalable?

This stuff isn’t easy. A sister business or expansion will have its branding to a new target clientele, new location, and new services, while still hanging onto whatever made your original business so successful in the first place.

A big part of this is building your brand. What makes your business special? How does that come across in your branding? Whether you’re expanding your current business or starting a sister company, you’ll need a clear idea of how you can take your own personal style beyond you.

Another big part? Your planning system. Some planners can manage without a hard-and-fast system when they start out, but if you want to create a scalable business, you’re going to have to lock your system down. Scaling your business means training employees who can replicate the artistry and quality you bring to your own personal work. The easiest way to do that training is to create a consistent system for your planning process that your employees can learn to pick up as well.

Group of employees having a brainstorming meeting

It’s also worth investing in your business’s infrastructure before you start growing. Maybe you don’t need fancy accounting or payroll software when you’re working on your own, but getting it set up before you start hiring new employees will make it easy to add in each new hire.

That seems so far off…

Scaling your business definitely can seem like it’s far in the future, especially if you’re just starting out. Some successful event planners choose not to make their businesses scalable—they’re happy offering exclusive services to a limited group of clients. Some event planners start small but think big, ending up at the head of a team of employees and one or two sister businesses.

Either approach is totally fine, as long as you decide it’s the right one for you. Many event planners end up somewhere in the middle—but that’s only after tons of hard work, good business, and (of course) planning!

You don’t need to start out your business with scalability in mind, but as your event planning career starts to take off, it’s worth taking some time to think about!

Are you born to be an event planner? Check out QC Event School’s courses to learn the event planning and business skills you need to start your career!

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